Vetting Administrator

  • Sector: LMA UK Business Support
  • Contact: Olivia Heffer
  • Contact Email:
  • Start Date: ASAP
  • Client: LMA
  • Location: London
  • Salary: Up to £27000.00 per annum
  • Expiry Date: 17 October 2021
  • Job Ref: BBBH188174_1633601234

Our client, a global construction firm are looking to expand their HR team and are on the hunt for an Vetting Administrator to join the team. This firm is a strong promoter of WFH home flexibility and continue to be a leader within their field. This is a role that will progress and is ideal for someone who is looking to kick start their HR career in a company that recognises success and rewards their staff with ongoing career development.

Role Purpose
To provide timely, accurate and effective administration support to the HR team with a specific focus on the onboarding and vetting process.

Key Responsibilities

  • Maintaining and managing employee records on personnel files and HR system to ensure employee files meet all mandatory checks
  • Co-ordination of DBS checks through the third-party provider
  • Co-ordination of background checks as required (by the business or clients/projects), ensuring renewals of checks are applied for and completed in a timely manner
  • Maintaining a vetting tracking system providing all details/status of applications
  • Liaise with managers and employees to collate outstanding documents for internal files and providing to third party systems
  • To have working knowledge and understanding of home office, rights to work UK law and regulations
  • Maintaining and supporting HR Business Partners/Advisors on the Visa process, ensuring all employees have the right to work in the UK and renewals are followed up with in a timely manner
  • Monitor the work permit spreadsheet
  • Ensuring Right to Work ID checks are completed (with assistance from the wider HRSS team)
  • Responding and dealing with incoming queries (escalating where needed)
  • Work closely with the wider HR team when on boarding new starters requiring security/background checks
  • Co-ordination of visa
  • Collation of data and reporting
  • Processing of third-party provider invoices
  • To undertake any other reasonable duties as requested by your line manager on a permanent/temporary basis
  • To deputise for team members as required

For immediate screening, follow the link to apply.