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Team Secretary

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £38000 - £42000 per annum + benefits
  • Job type: Contract/Interim/Temporary
  • Date posted: 04/10/2019
  • Job reference: JH59636
This vacancy has now expired.

A specialist, City-based investment company requires an experienced Team Secretary to support a lively team of around 7 with secretarial services. This is a maternity contract until Dec 2020.

Key Responsibilities

  • Liaising with travel agents on travel/hotel requirements, booking taxis/transfers.
  • Preparing monthly cash and credit card expenses for the team members.
  • Coordinating offsite meetings and meetings for external Directors
  • Liaising with international offices
  • Booking conferences, meeting rooms and arranging meetings.
  • Maintaining weekly attendance sheets, team holiday forms, managing the team diary and maintaining the Gifts & Gratuities compliance log.
  • Compiling minutes from the quarterly meetings.
  • Following-up of software problems, printers etc.
  • Printing, binding, copying, scanning documents and business cards
  • Switchboard and reception cover on rotation and whenever necessary.
  • Uploading Legal documents onto the system
  • Providing other administrative and secretarial support to three teams as required.

  • Skills and Experience

    • Previous experience working within a secretarial role within financial services is essential
    • A strong team player with excellent communication skills
    • Highly organised with a keen eye for detail
    • Advanced user of Microsoft Office applications
    • Personality is key - this is a warm and sociable team and they are looking for someone who would fit in well

    If you possess the relevant skills and experience and are available immediately, please submit your CV today

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