Team Secretary

  • Sector: LMA UK Business Support
  • Contact: Jenny Maxwell
  • Start Date: asap
  • Client: LMA
  • Location: City of London
  • Salary: £30000 - £35000 per annum
  • Expiry Date: 09 December 2022
  • Job Ref: JH1811222_1668790117
  • Contact Email:

A leading insurance company requires an experienced Team Assistant to maintain the smooth running of various teams through a variety of administration and clerical duties on a temporary basis. This could become permanent for the right candidate.

Key Responsibilities

  • Opening and maintaining files in accordance with agreed procedures
  • Processing approved invoices in accordance with agreed procedures
  • Managing and coordinating diaries as required
  • Booking meeting rooms, refreshments, internal lunches etc. using the internal online booking system.
  • Setting up and testing AV facilities in the rooms if necessary
  • Meeting and greeting guests if required
  • Assisting with preparation of agendas and reporting items for board and committee meetings
  • Audio and copy typing as required
  • Assisting in the preparation of presentations using a variety of programs e.g. PowerPoint, Word etc.
  • Arranging travel: flights, trains, taxis', hotel accommodation, visas - obtaining quotes and liaising with travel booker. Ordering foreign currency if required.
  • Assisting with preparation of expenses forms for travel, entertaining etc. as required
  • Arrange postage and couriers as necessary
  • Provide cover for Team Secretaries and generally assist other departments as required

Skills and Experience

  • Secretarial/Administration experience gained in financial or professional services firm.
  • Computer literate and familiar with all MS Office packages (Outlook, Word, Excel, PowerPoint etc)
  • Accurate / detail orientated - excellent attention to detail.
  • Communication - excellent communication skills both in written and verbal.
  • Organised and methodical - ability to organise and produce work of a high standard under time pressure.
  • Customer focused - proactive and recognises the needs of external / internal customers and consistently delivers.
  • Team work - willing to work as part of a team and to assist colleagues as necessary.

If you possess the relevant skills and experience and are available immediately, please submit your CV today