Accessability Links

Team PA - City

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £30000 - £38000 per annum + plus excellent benefits and bonus
  • Job type: Permanent
  • Date posted: 14/10/2019
  • Job reference: MM - 4754
This vacancy has now expired.

My client who is a highly successful international asset management firm based in the City is looking for an experienced junior PA, ideally from boutique investment firms or executive search firms looking to enhance their secretarial experience working for a team of professionals. Working within a fast paced and busy environment your duties will include:

My client who is a highly successful international asset management firm based in the City is looking for an experienced junior PA, ideally from boutique investment firms or executive search firms looking to enhance their secretarial experience working for a team of professionals. Working within a fast paced and busy environment your duties will include:

  • Full PA support to selected members of the team, including diary management of very busy and fluid diaries.
  • Arranging various visa applications, flights and itineraries for travel particularly in Europe, the US and Asia.
  • Booking meeting rooms and catering as required.
  • Being a point of contact for visitors for the team; meeting and greeting.
  • Taking telephone calls and passing on messages in a timely and accurate manner. Following up with team members to ensure assigned tasks have been completed.
  • Processing invoices and expenses for the team, ensuring adherence with relevant policies and procedures.
  • Managing relationships with the whole team effectively and working proactively to ensure everyone is sufficiently supported at all times, particularly during busy periods.
  • Assisting the Communications & Marketing team in the organisation of events (both external and external).
  • Liaising with IT support to report any problems with technology.
  • Data/Contact Management.
  • Distribution of mail to the team.
  • Ordering of Stationery.
  • Ad-hoc tasks for the team.
  • Providing holiday and sickness cover for PAs across the business

Skills and experience required

  • Excellent interpersonal and communication skills, high level of professionalism and an ability to interact with people of all levels both internally and externally.
  • Proactive approach, self-motivated with an ability to allocate tasks to self without prompting.
  • Career oriented and with a good degree of drive and interest in the business and a desire to make a contribution and add value.
  • Ability to prioritise under pressure; managing multiple tasks with conflicting deadlines.
  • Strong attention to detail, must be very accurate and also numerate.
  • A team player, customer focused, with good telephone manner.
  • Positive reactor to change and the associated challenges.
  • Good knowledge of Microsoft tools, particularly Outlook.

Who we work with

Other Clients