Senior Legal Secretary

  • Sector: LMA UK Business Support
  • Contact: Olivia Heffer
  • Contact Email: Olivia.heffer@lmarecruitment.com
  • Duration: 12 months
  • Client: LMA
  • Location: Birmingham
  • Salary: £25000 - £28000 per annum + + Excellent benefits, hybrid working
  • Expiry Date: 27 June 2022
  • Job Ref: BBH187932_1653899007

Opportunity to join a leading, global law firm and be part of their growing Birmingham team. With a strong presence in over 40 countries, their global reach ensures that they can operate and help businesses with their legal needs anywhere in the world and continue to lead the legal industry by attracting some of the brightest legal professional in the world. This role will work within their hub function and support at as Senior Secretary in a varied and collaborative role working with a wider range of people in the department and the opportunity to build rapport at all levels.

As Senior Secretary you take ownership for the efficient running of the team by role-modelling as an effective and responsible team member and act as workflow supervisor where required. Previous experience in a law firm is required and experience of delegating workflow would be strongly desired.

This is a fixed term contract of 12 months and is well suited to someone who is available immediately.

What you will be doing?

  • Takes ownership for the efficient running of the team - acting as an senior team member by setting a good example to more junior team members
  • Acts as workflow supervisor, when required, on a shared basis with other senior secretaries
  • Ensures urgent work is promptly completed or delegated to the appropriate team member
  • Assists the team in providing fee earners with effective and high quality secretarial support , enabling them to focus on providing the best legal services to clients
  • Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
  • Ensures all work is undertaken in the correct priority order
  • Devises a plan to share complex tasks which are time bound
  • Proactively engages with and assists fee earners regarding work requirements and encourages and supports all team members to utilise the team
  • Communicates with fee earners to keep them appraised of a task's status
  • Engages in mutual delegation of tasks between team members and assist the team to meet deadlines
  • Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g. email instructions / discussions)
  • Follows team processes and procedures when undertaking tasks
  • Collaborates with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these
  • Actively participates in team meetings

ABOUT YOU

Technical:

  • Extensive relevant experience as a Legal Secretary
  • Have a strong working knowledge of WorkSite and Bighand or similar tools
  • IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook) & Lync - Skype for Business
  • Excellent diary management
  • Exemplary document management and filing
  • Excellent telephone manner
  • Detailed understanding of billing
  • Excellent organisation and prioritisation skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Experience of delegating to, and training, junior team members

Personal:

  • Friendly, personable and approachable
  • Excellent communicator- both written and verbally
  • Adaptable and flexible
  • Confident and professional
  • Conscientious and diligent