Senior EA

  • Sector: LMA UK Business Support
  • Contact: Shabnam Shaukat
  • Client: LMA
  • Location: City of London
  • Salary: £30.00 - £40 per hour + holiday pay
  • Expiry Date: 13 December 2022
  • Job Ref: BBBH408821_1669111945
  • Contact Email:

A leading Financial Publishing firm are seeking an experienced Senior EA to support the Group CEO. This is a temporary contract starting December until the first week in April. The ideal candidate must have experience supporting at C-Suite level, have extensive diary, travel and expense management skills and also be a confident communicator. This position is based 5 days on site, with some exception to work from home one day a week if the CEO is not in office.

Key Responsibilities:

  • Manage complex diaries across a number of time zones. Advanced MS Outlook essential.
  • Managing mailbox with efficiency and discretion at all times.
  • Answer multiple phone lines and taking messages, if necessary
  • Manage the processing of invoices via SAP (online system). Training will be provided.
  • Manage the processing of expenses via Barclaycard Spend Management (online system). Training will be provided.
  • Arrange both internal and external meetings and when required collate and issue agendas.
  • Book meeting rooms using the Condeco system, including refreshments.
  • Arrange lunches for internal meetings.
  • Notify Front of House (FoH) of external visitors.
  • Organising global conference calls - both audio and video as necessary, again across a number of different time zones.
  • Extensive domestic and international travel, accommodation and visa arrangements.
  • Personal administration, as and when required.
  • Organise Group Strategy departmental events including team volunteering.
  • Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA's across the commercial divisions and Global Support functions.
  • Flexibility to cover senior EA's absence, as and when required.
  • Support in preparing presentations, often at short notice. Intermediate user of MS PowerPoint essential; advanced user capabilities preferred.
  • Support in preparing reports. Advanced user of MS Word essential.
  • Organise and set agenda for large, often complex cross-business executive events, including but not limited to PLC PM, PPPs, budget meetings, annual Board strategy away day, and others
  • Organise meetings with bankers, brokers, advisors related to Corporate Development and M&A
  • Support broader Corporate Development team on an ad hoc basis

Skills and Experience:

  • Excellent verbal and written communication skills
  • Strong interpersonal skills with an emphasis on working within a team spirited environment.
  • High standards of accuracy, quality and attention to detail.
  • Willingness to provide and accept feedback.
  • Flexible and possess ability to adapt to a fast-changing and growing environment.
  • Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.