Receptionist/Office Administrator

  • Sector: LMA UK Business Support
  • Contact: Mary Marcus
  • Contact Email: mary.marcus@lmarecruitment.com
  • Client: LMA
  • Location: London
  • Salary: plus excellent benefits and bonus
  • Expiry Date: 28 June 2022
  • Job Ref: BBBH395656_1655219197


8am - 5pm Monday to Friday
Start ASAP
Highly successful international investment firm based in the City is looking for an experienced corporate receptionist with strong administration and communication skills both verbal and written to provide support to the Office/Facilities Manager. The ideal candidate will have great people's skills and be prepared to provide a 5 star service to internal stakeholders.

Responsibilities:-

  • Maintaining the smooth running of the reception area
  • Ensuring sufficient supplies for breakfast, teas, coffees etc and be responsible for ordering lunches for the London office
  • Onsite contact to assist with purchasing and IT needs for receiving in the swing space and with any building needs on this floor
  • Bi-weekly food orders for all on-site employees including raising delivery and parking permits, stock control of all food
  • Ongoing management of lunch account, management of daily lunch email and maintenance of the kitchen when housekeeper is not present
  • New joiner administration: print new building passes, office tour for all floors,
  • Maintenance of conference rooms
  • Answer phone and divert calls
  • Assist with office activities, events and other business needs as assigned
  • Serve as first point of contact for all facilities related issues
  • Assist with office supply ordering
  • Provide back up to Office Coordinators on all floors



Skills and experience required

  • Previous administrative support experience required
  • Strong written and verbal communication skills are essential
  • Must have excellent organizational skills and strong attention to detail
  • Proven ability to multitask, prioritize and take direction from multiple sources
  • High level of proficiency with Microsoft Outlook Calendar; experience using Microsoft Excel, Word and PowerPoint
  • A customer service-oriented approach
  • A strong affinity for food and nutrition
  • Must possess strong initiative to push tasks/projects to completion and the ability to work well independently
  • Maturity and ability to handle confidential information with discretion
  • Dedicated team member that works well in a group project setting
  • Good level of education