PA to CFO/CTO

  • Sector: LMA UK Business Support
  • Contact: Shabnam Shaukat
  • Contact Email: shabnam.Shaukat@lmarecruitment.com
  • Client: LMA
  • Location: London
  • Salary: Up to £40000.00 per annum
  • Expiry Date: 18 October 2022
  • Job Ref: BBBH404710_1663687803

A leading company that provides exceptional office spaces in the UK are seeking a PA to support the CFO/CTO.
We are looking for a proactive, organised, and dynamic individual to assist the CFO/CTO by providing a comprehensive level of administrative and organisational support to ensure smooth and efficient running of day-to-day tasks; including (but not limited to) diary & inbox management, travel, meetings, projects, presentations etc.
This role will see you working independently, whilst also with a team of PAs and those within the Finance and Technology teams . You will get to learn the complex workings of a fast expanding business at an interesting period for The business.


Key Responsibilities


PA to CFO/CTO

  • Co-ordinate & manage the fast-moving diary & agenda of both CFO/CTO , communicating changes quickly and efficiently to those involved, including collating and pre-circulating documents, organising meeting venues & zoom links when requested
  • Book & manage all travel arrangements for the CFO/CTO plus the wider Finance & Technology teams
  • Add/organise additional personal requirements e.g. appointments, collections, bill payments, travel etc.
  • Review and manage all email correspondence, categorise, prioritise and file in the appropriate manner
  • Handle the CFO/CTO's outgoing and incoming mail and ensuring that it is passed to the appropriate person, including organising couriers for important documents, responding on their behalf when necessary
  • Work closely with members of the Finance and Technology teams to ensure that the CFO/CTO are attending all necessary meetings and is prepared for the day/week/month ahead and aware of any changes/additional information
  • Monitor tasks of the CFO/CTO and ensure that work or specific action points are delivered to a specified deadline
  • Ensure that all annual reviews/probation reviews for teams are completed, and paperwork is filed with the People team in a timely manner
  • Managing SAP approval trays for CFO/CTO, ensuring all invoices are within budget or approved spend
  • Completing / tracking monthly expenses
  • Provide general administrative support including, preparing letters, formatting documents in word, filing documents efficiently and accurately, shredding confidential information and generally acting as effective conduit to the CFO/CTO
  • Meet and greet any guests, ensuring they're shown to the correct meeting room, offered refreshments, informed if CFO/CTO is running behind schedule
  • Ad hoc tasks throughout the week - always needing to be agile and flexible to see how the week pans out
  • Liaising with external suppliers on behalf of CFO/CTO
  • Dealing with confidential information and understanding how and when to use discretion
  • Organise team events as/when requested
  • Arranging weekly/monthly meetings for CFO/CTO and teams


Qualifications/Skills


Knowledge and experience
  • Understanding of a property business desirable
  • Excellent communication skills
  • Confident working independently and as part of a team
  • Extensive experience of working as a PA to multiple directors

Job specific and technical skills
  • Excellent understanding of MS Office (Word, PowerPoint, Excel)
  • Organised with a keen eye for detail

Behavioural competencies
  • Ability to multi-task and work to deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills and ability to build relationships across different departments
  • Strong organisation skills
  • Excellent communicator, constantly keeping the team up to date on day-to-day activity
  • Motivated and have meticulous attention to detail
  • Calm under pressure with a positive attitude
  • Team player who is highly collaboration and can work with different departments
  • Able to take initiative when working independently
  • Proactive and can-do attitude