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PA/Office Manager

  • Location: London
  • Sector: Secretarial
  • Salary: £35000 - £50000 per annum
  • Job type: Contract/Interim/Temporary
  • Date posted: 15/07/2020
  • Job reference: JH167955

A leading private equity firm requires an experienced PA/Office Manager/Front of House to cover a maternity leave for 9 months. You will be part of a close knit, hardworking but sociable team. This is a high pressure role where pace is fast and attention to detail is key.

PA Duties to 2 x lawyers, and a tax advisor:

  • Printing and organising legal documents that need to be signed
  • Helping with the website
  • Helping with the maintenance of the internal company database and any data rooms
  • Preparing covering letters
  • Arranging calls/meetings
  • Assisting with PowerPoint presentations
  • Implementing comments on legal documents
  • Typing up minutes
  • Company Secretarial tasks
  • Booking travel/creating itineraries
  • IT - liaising with the external support provider to fix issues
  • Lunch/dinner reservations
  • Diary management
  • Inbox management
  • Assisting the legal team with board/committee packs in advance of quarterly meetings

Front of House / Facilities duties

  • First point of contact for external guests and meetings
  • Making hot drinks for guests
  • In charge of the switchboard and screening all calls (a lot of cold calls received)
  • Ordering kitchen & stationary supplies
  • Setting up video conferences and linking them up with global offices and external guests
  • Franking and distributing the post
  • Courier - booking/signing for couriers

Skills and Experience

  • Previous experience within a similar role is essential, ideally within boutique financial services
  • Advanced in all Microsoft Office applications particularly PowerPoint
  • Excellent organisational skills
  • Excellent attention to detail
  • Well presented with an excellent telephone manner
  • Energy, enthusiasm and personality are key
  • Flexibility to work late or come in to the office early as and when required

If you possess the relevant skills and experience and are available immediately, please submit your CV today

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