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Office Manager - Private Equity

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £50000 - £55000 per annum
  • Job type: Permanent
  • Date posted: 23/01/2020
  • Job reference: AL2013/OMPES
This vacancy has now expired.

Private Equity Firm

Office Manager

£50,000-55,000 per annum + competitive benefits package

City

Permanent

Position Overview:

A highly reputable and well-established Private Equity firm are recruiting an Office Manager to provide comprehensive take full ownership of the daily office and facilities management processes in addition to mentoring and providing support to the wider administrative team.

Office Management duties:

  • Managing day-to-day IT, AV, telephone and photocopier requirements
  • Set up of new starters with equipment, liaising with the IT department
  • Managing supplier contracts e.g. cleaning, A/C, stationery, food supplies etc.
  • Managing the company insurance policies
  • Facilities management and overall responsibility for the daily running of the office maintenance
  • Responsible for maintaining a safe & healthy working environment
  • Implementing & maintaining the firms Health & Safety Policy and interfacing with Landlord/Building Maintenance
  • Implementing & maintaining the London office H&S and Emergency Evacuation Procedures
  • First Aid provision & Accident reporting
  • H&S related staff training (eg: manual handling, first aid)
  • Conducting/arranging assessments (DSE, Risk, Maternity etc)
  • Ensuring office overseas are in compliance with the firms H&S Policy & Procedures
  • Reporting relevant information to Management Committee

Administrative duties:

  • Direct point of contact for all office management queries related to the London office
  • Travel arrangements
  • Diary management
  • Client and investor liaison
  • Assisting other admin with the organisation of company events
  • Line management of Corporate Receptionists and PA Supervision
  • Provide cover as and when required eg: annual leave
  • Ensure the reception team provide a best in class service to all visitors and employees, meeting rooms refreshed after every meeting and all areas of reception to be neat and tidy at all times

Key criteria:

  • Proven experience as an Office Manager
  • Excellent communication and organisational skills
  • Keen interest in working within a dynamic, fast paced start-up environment
  • Qualifications such as NEBOSH/IOSH or NVQ in facilities Management would be highly advantageous

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