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Office Manager/PA - City

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £38000 - £45000 per annum + plus benefits and bonus
  • Job type: Permanent
  • Date posted: 08/11/2018
  • Job reference: MM - 4707
This vacancy has now expired.

Are you a proactive self-starter who is passionate about office management and is keen to make an impact on the business??

My client who is based in the City is looking for an experienced Office Manager with a steady work history to ensure the smooth running of the office, supplier management, assisting with on-boarding processes as well as liaising and working closely with both internal and external stakeholders. This role will suit a resourceful and experienced individual who has proven experience managing the day to day running of a corporate office including the set up and management of all facilities processes.

Office Management

  • Main point of contact for all visitors
  • Managing meeting rooms
  • Responsible for building and managing the company's external relationships with services providers and suppliers.
  • Ensuring compliance by writing, reviewing and updating office health and safety policies and ensuring they are observed.
  • Organising and conducting ongoing review of office utility providers.
  • Management of company and office insurances.
  • Management of office budgets, including recording of office expenditure and maintaining the budget.
  • Developing and implementing new administrative systems, managing existing filing systems and record management.
  • Organising the office layout, including allocating seating.
  • Responsible for the ordering, supply and maintenance of all office administration requirements.
  • Maintaining the condition of the office and arranging for necessary repairs.
  • Some PA tasks such as organising travel and overseeing travel and hotel booking activities.
  • Managing building lease and future real estate requirements
  • Ensure compliance with all regulated aspects of health and safety.
  • Manage all Risk Assessments and manage follow up actions.
  • Be a trained Fire Warden.
  • Maintain all Health and Safety documentation.
  • Maintain Health and Safety notice board.
  • Provide Health and Safety and Facilities support to other UK based Fiserv entities as required.

Facilities Management

  • Responsible for the provision and management of the office facilities requirements, including managing outsourced facilities services and liaising with building management.
  • Reviewing and negotiation of new contract agreements.
  • Arranging regular testing for electrical equipment and safety devices.

Skills and experience required:-

  • Demonstrate experience as an Office Manager in a similar, professional environment (circa. 100 staff).
  • Have strong cultural awareness and have worked in a professional services environment.
    Have excellent customer service skills.
  • Presentable and comfortable in client facing environments.
  • Strong control and process driven.
  • Proficient in Microsoft Word, Excel, PowerPoint and web based applications.
  • Demonstrated ability to work independently and without supervision to meet deadlines.
  • Strong organisational skills, including high attention to detail to ensure accuracy.
  • Proactive team player, flexible, dependable, professional attitude.
  • Ability to work on multiple projects in a fast paced environment.
  • Ability to function with minimal supervision, establish priorities and follow through on them.
  • Excellent verbal and written communication skills in English.

Who we work with

Other Clients