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Office Manager

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £30000 - £38000 per annum
  • Job type: Permanent
  • Date posted: 13/09/2018
  • Job reference: MM - 4696
This vacancy has now expired.

Working hours: 8.00 - 5.30pm

My client who is an international financial services firm based in the City is looking for an experienced Office Manager for their London office to provide office assistance from reception cover to dealing with facilities issues and sourcing vendors and negotiating prices. Ideal candidate would have worked within a fast paced environment and thoroughly enjoys being the "go to" person and problem solving.

Duties will include:

General Administrative/Office Manager Responsibilities:

  • The first point of contact for all visitors and callers to London office, greeting guests, escorting to conference rooms, managing all incoming calls on the office switchboard
  • First point of contact on building issues to include security, facilities and landlord communications
  • General office management including: the primary contact for facilities management; maintaining strong professional relationships with vendors for the London office; procuring office, kitchen and food supplies; managing office asset and equipment inventory; coordinating mail distribution, FedEx and messenger services; producing and maintaining a manual of London office procedures, including but not limited to the implementation of an evacuation plan for the London office; improving and enhancing office aesthetics; managing budgets for London office supplies; office transportation and accommodation; acting as primary contact to external vendors, leading negotiations with vendors and implementing cost saving strategies where appropriate.
  • Meeting room coordinator; ensure meetings rooms are kept tidy and ready for internal and external use throughout the work day; catering coordinator for meetings as needed.
  • IT liaison and facilitator; basic functions may include changing printer cartridges, trouble shooting equipment operational issues, maintain the security system and CCTV cameras and vendors and working closely with Director of IT to address larger system issues as they arise.
  • Maintaining and updating the spare office mobile phones and laptops and the distribution and tracking to staff

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