A global online trading platform requires an experienced PA and Office Coordinator to cover a 12 month maternity leave. You will act as PA to the CEO and Board members when they are in the office in addition to general office and facilities administration and cover of the reception desk when required.
Key Responsibilities
- Proactive and professional PA duties for CEO and senior management
- Take minutes at management-level meetings
- Regular liaison with the landlord and facilities management team to ensure best service received
- Control of agreements with local contractors such as cleaners, refreshments and maintenance
- Organise travel arrangements and manage 'Events' booking procedure whilst employing a cost-conscious approach
- Overall control and supervision of staff accommodation including booking process and liaison with landlords, maintenance and cleaning, procurement and maintenance of furniture
- Organise transport and accommodation as required for inbound and outbound trips
- Organise company events or parties, where necessary utilising other employees to form a committee
Skills and Experience
- Well spoken, well presented and articulate at all times as the first contact with the company; excellent communication skills and telephone manner
- Effective taking and distribution of meeting minutes
- Strong, demonstrable PA and office administration experience
- Excellent organisational, time management and planning skills
- Appropriate competence in IT skills including MS Office applications
- Strong interpersonal skills, able to deal with people at all levels within an organisation
- Ability to multitask; proactive approach; problem solving using own initiative
- The highest levels of integrity, honesty and confidentiality
- Strong interpersonal skills, friendly and approachable, able to deal with people at all levels within an organisation
If you possess the relevant skills and experience and are available from the beginning of January for a 12 month contract, please submit your CV today
