Office Assistant - Temp to Perm - £30k - £35k

  • Sector: LMA UK Business Support
  • Contact: Sue Mollison
  • Contact Email:
  • Start Date: asap
  • Location: London
  • Salary: £15 - £17 per hour
  • Expiry Date: 19 June 2021
  • Job Ref: sm -112235_1621525695

Key Areas of Responsibility:

Front of House

· Reception duties: handle incoming calls, distribute messages and deal with general enquiries; greet visitors and provide refreshments; set up/clear/re-stock meeting rooms; add guest names to building booking system; collect and distribute incoming post and deliveries and arrange outgoing post etc.

· Book and allocate meeting rooms, set up VCs and presentations as necessary

· Set up staff kitchen - ensure fully stocked, and kept tidy through the day (fill / empty dishwashers, clean coffee machines, order consumables etc.)

· Complete current daily CV-19 office checks

PA Support

· Schedule various regular monthly, quarterly and annual meetings

· Assist with booking of rail/air travel, (rail, air, hotels), taking account of changing FCO guidance/overseas rules relating to CV-19 guidance

· Prepare weekly papers for Monday morning meeting, and in due course the monthly European meeting

· Co-ordinate and log IC papers

· Ad hoc printing and binding: pitchbooks, Board packs, IMs

· Expense claim reconciliation on Concur

Ad hoc

· Marketing: prepare and post mailers and LinkedIn posts; co-ordinate website updates; collate monthly marketing information

· DealCloud: update contacts, log meetings

· Liaise with landlord on heating/lighting/bathroom issues

· Organise engineers for office equipment as required

· Keep office cupboards and desks clear of unnecessary paperwork and assist with archiving

· Source venues for staff events (summer, Christmas)

(Please note this list is not exhaustive)

Person Specification:

  • GCSE/A level qualifications
  • Well presented
  • Previous experience of working within a professional office
  • Excellent time management skills and the ability to manage multiple tasks and projects simultaneously in a calm manner
  • Excellent attention to detail
  • Strong communication skills
  • Ability to work under pressure
  • Extremely willing, with a 'can do' attitude
  • Essential knowledge of IT and a good aptitude in all MS office applications (Outlook, Word, Excel, PowerPoint)
  • Flexible and willing to learn
  • Collaborative and supportive