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Office administrator - Temp to Perm

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: Negotiable
  • Job type: Contract/Interim/Temporary
  • Date posted: 24/12/2019
  • Job reference: sm - 124
This vacancy has now expired.

KEY RESPONSIBILITIES

Strategy

Leadership and People Management

· Support the facilities/admin for all offices in the UKI to provide support and guidance where required to ensure the smooth running of each of the UKI offices

· Attend tenants' meetings where needed and build relationships with the building management team keeping the Cluster Manager informed of any major concerns seeking guidance/support where needed

· Support the ISO Security Officer to continue delivery of ISO27001, working across the UK offices ensuring that continue to keep their accreditation.

Operations

· Support the Cluster Manager with the intra-office moves or expansions

· Support Health and Safety in the offices, including reviewing and updating Health and Safety policies and ensuring they are observed and compliant seeking guidance/support from the Cluster Manager

· Manage relationships with external facilities, maintenance, office suppliers and other vendors

· To further develop and maintain excellent tenant relationships, ensuring that they receive the highest standards of service in relation to their operational needs and attend tenant meetings as applicable.

· To ensure fire and other evacuations are carried out on a regular basis in accordance with the health and safety requirements. This includes ensuring the emergency plan and related site maps are continually updated within all properties including these managed by reportees, as applicable

· Support the management of external contractors and overseeing technical works

· To monitor FM works onsite and liaise with service providers/sub-contractors

· To manage major work programmes on site, acting as the liaison point for all parties involved

Financial and commercial Management

· Support the Cluster Manager with facilities capital expenditure budget each year

· Support the negotiation of contracts to optimize delivery and cost saving exercises

· Develop and implement cost reduction initiatives

· To ensure the fabric of the building both externally and internally is maintained and serviced to a high standard in accordance with the management contract and agreed budgets

Client service

· Build relationships and be the 'go to person' for any office related issues

· Provide cover to the reception area during sickness and absence

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Who we work with

Other Clients