Global law firm looking to hire a Legal Secretary to join their Real Estate team in Edinburgh. This leading law firm attract some of the brightest legal professionals and their global reach ensures that we can help businesses with their legal needs anywhere in the world. This firm believe strongly in investing in the development of their people with internal training and learning and development resources to support individual learning plans. You can learn new skills to progress your career along a path that is right for you, and help you reach your full potential in a diverse and global team that thrives on collaboration.
Joining their Secretarial Services team is the gateway to an exciting career in the legal sector. They have redefined the role of secretaries by challenging the status quo and investing in your future. They offer excellent employee benefits and continue to recognise that people have responsibilities and interests outside of their career, and all benefit from working flexibly.
What you will be doing:
- Diary management for the team inbox and completing tasks in priority order
- Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
- Manage fee earner expectations in terms of deadlines and status of tasks undertaken
- Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries
- Understanding document management processes (iManage)
- Utilising document production for the creation of all first draft documents
- Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
- Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice
- Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes
- Understanding the client matter opening, client reporting and client balances processes
- Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
- Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool)
- Providing administrative support to fee earners with conflict searches and audit requests
- Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.
