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Japanese Speaking Team Secretary

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £120 - £130 per day + + holiday pay
  • Job type: Contract/Interim/Temporary
  • Date posted: 14/01/2020
  • Job reference: JH60143
This vacancy has now expired.

A City-based, international bank requires an experienced, Japanese speaking Team Secretary to support a busy team on an ongoing temporary basis

Key Responsibilities

  • Business trip arrangement (booking transport, accommodation, visas etc)
  • Preparation of gift and entertainment and related expense applications
  • Printing and binding of marketing materials
  • Processing of expenses and monitoring costs
  • Processing of invoices
  • Diary and schedule management
  • Booking meeting rooms, sending meeting invitations, conference call arrangements
  • The taking and distribution of meeting minutes as required
  • Stationery orders
  • Registering vendors on the company database
  • Archiving of documents
  • Arranging couriers
  • Maintaining absence reports
  • Preparation of PowerPoint slides and other materials for presentations
  • Events coordination as requested
  • Regular update of business continuity plan and EMEA organisation chart
  • Visitor support
  • Coordination of new joiner set up
  • General administrative duties such as filing, scanning, photocopying and distribution of mail

Skills and Experience

  • Experience in a similar role within a commercial bank
  • Advanced in Japanese language
  • Team player
  • Ability to multi-task
  • Ability to cope under pressure
  • Ability to prioritise
  • Attention to detail
  • Strong work ethic
  • Positive, can-do attitude

If you possess the relevant skills and experience and are available immediately, please submit your CV today

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