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Investment Team Administrator - Global Hedge Fund

  • Location: London
  • Sector: Secretarial
  • Salary: £28000 - £33000 per annum
  • Job type: Permanent
  • Date posted: 04/01/2021
  • Job reference: AL2462/ITA


  • Provide administrative support to a growing team of Portfolio Managers and Analysts
  • Work with sell-side brokers on conference schedule coordination, non-deal roadshows, and analyst calls for Fundamental team members
  • Be able to gather relevant information on stocks (i.e. - annual reports, quarterly releases, presentations, research
  • Assist with quarterly team tasks relating to the reporting cycle of public companies
  • Update contact database for brokers and other key business contacts
  • Manage and submit expense reports in a timely manner
  • Work with global Assistant teams to schedule internal/external meetings
  • Provide detailed and complex calendar management (scheduling meetings and calls, adding in earnings release dates and calls, travel details)
  • Assist in setting up interviews and on-boarding new hires
  • Coordinate travel and logistics and provide detailed itineraries
  • Update CRM and compliance databases
  • Handle heavy phone lines
  • Book small team events
  • Be available for some earlier meetings - this would be a shared responsibility
  • Assist with general administrative tasks such as scanning, copying, printing, filing and ad-hoc projects
  • Maintain an understanding of our company's reporting policies


  • Must have strong proficiency in Microsoft Outlook, Word, Excel
  • Must have 1-3 years' experience in a similar administrative capacity
  • Must be vocal and have a sense of urgency while displaying the ability to work well under pressure
  • Candidates should be resourceful, proactive and display good judgement
  • Must pay close attention to detail
  • Possesses the ability to prioritise time-sensitive tasks
  • Must be comfortable working with people at all organisational levels
  • Highest level of integrity, professionalism and discretion required

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