Investment Team Administrator - Global Hedge Fund

Responsibilities:

• Provide administrative support to a growing team of Portfolio Managers and Analysts
• Work with sell-side brokers on conference schedule coordination, non-deal roadshows, and analyst calls for Fundamental team members
• Be able to gather relevant information on stocks (i.e. - annual reports, quarterly releases, presentations, research
• Assist with quarterly team tasks relating to the reporting cycle of public companies
• Update contact database for brokers and other key business contacts
• Manage and submit expense reports in a timely manner
• Work with global Assistant teams to schedule internal/external meetings
• Provide detailed and complex calendar management (scheduling meetings and calls, adding in earnings release dates and calls, travel details)
• Assist in setting up interviews and on-boarding new hires
• Coordinate travel and logistics and provide detailed itineraries
• Update CRM and compliance databases
• Handle heavy phone lines
• Book small team events
• Be available for some earlier meetings - this would be a shared responsibility
• Assist with general administrative tasks such as scanning, copying, printing, filing and ad-hoc projects
• Maintain an understanding of our company's reporting policies

Requirements:

• Must have strong proficiency in Microsoft Outlook, Word, Excel
• Must have 1-3 years' experience in a similar administrative capacity
• Must be vocal and have a sense of urgency while displaying the ability to work well under pressure
• Candidates should be resourceful, proactive and display good judgement
• Must pay close attention to detail
• Possesses the ability to prioritise time-sensitive tasks
• Must be comfortable working with people at all organisational levels
• Highest level of integrity, professionalism and discretion required