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International Mobility Advisor

  • Location: London
  • Sector: Banking Operations
  • Salary: £50000 - £55000 per annum
  • Job type: Permanent
  • Date posted: 01/11/2018
  • Job reference: 31555

Key Responsibilities

Mobility & Policy Guidance / Administration

Act as the primary point of contact to expatriates (UK Inbounds and out-bounds), HR and third party vendors on all operational activities throughout the expatriate life cycle.
Provide policy and secondment advice and guidance to HR Business Partners and other key stakeholders. Work closely with them and the International Mobility team in Paris to identify and resolve any issues around application of appropriate policy for each assignment.
Liaise with HR Business Partners (local and global) to monitor secondment end dates and determine forward planning for expatriates.
Maintain and update expatriate database to ensure accurate records of all secondment related information. Including performing a quarterly audit of expatriate database and expat data (where applicable).
Manage the full lifecycle of assignments including the production of documentation, conducting briefings, initiating vendors, creating payroll instructions and organising repatriations. Support local HR teams for localisations and redundancies as required.
Coordination of third party vendors to support expatriate requirements - tax, immigration, shipping, relocation. Track expatriate assignment costs, with adherence to contractual cost limits imposed on assignments.
Manage the relationship with the UK Border Agency and external Immigration Consultants to ensure that all Visa requirements for expatriates are met.
Approve and process global recharge and vendor invoices in a timely manner.
Manage home leave request and approval process for applicable secondments.
Work alongside the Corporate Services team to administer expatriate corporate leases.
Prepare and provide information in relation to inbound expatriate costs on an annual basis for reporting to International Mobility team in Paris for the annual Global Compensation Review process.

Payroll Liaison
Provide payroll instructions and relevant data to Payroll Manager in a timely manner to ensure that payments and reimbursements are made for expatriate expenses including appropriate taxation where applicable.
Liaise with the Payroll Manager to ensure all relevant expatriate expenses and payroll instructions are approved and processed via the monthly payroll.

Taxation and Reporting
Initiate external tax provider for arrival/departure tax briefings.
Inform and liaise with internal UK tax team regarding all new in/outbound secondments, including review of tax wording on secondment letters
Track the recharging of home country benefit scheme contributions, tax payments and social security charges and reporting of appropriate employee and employer costs.
Provide taxable benefit information for tax reporting purposes during the P11D process for expatriates.
Prepare and provide information in relation to the annual budget process for expatriate costs.
Immigration
Manage the relationship with Immigration Consultants
Keep up to date with changes in immigration regulations and provide updates to the wider HR team as required
Act as a subject matter expert and answer internal immigration questions/queries with the support of the Immigration Consultants when required
Arrange immigration training sessions as applicable


Legal and Regulatory Responsibilities

Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the London Compliance manual and Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.
Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence.

Who we work with

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