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HR & Payroll Co-ordinator

  • Location: Watford, Hertfordshire
  • Sector: HR
  • Salary: Up to £13.00 per hour
  • Job type: Contract/Interim/Temporary
  • Date posted: 30/07/2020
  • Job reference: CL 168142

LMA Recruitment Ltd is currently partnering a successful business based in Watford, who currently require an experienced HR & Payroll Coordinator on an interim basis. The role will start in August 2020 and will continue until end of March 2021, when budgets will be reviewed/renewed.

An 'immediate starter' is ideal for this urgent vacancy, so please apply today if the following duties and skills sound like a match to you!

HR Coordinator

  • Responsible for the day to day administration of the department
  • Deliver a professional and transformational HR service.
  • Be the main point of contact for general HR enquiries from both internal and external customers, referring queries where necessary to the appropriate member of the team.
  • Responsible for the day to day liaison person with the outsourced payroll provider.
  • Responsible for ensuring the monthly payroll submission is completed correctly and on time.
  • Be the secondary signatory with the Head of HR Operations for the monthly payroll.
  • Be the first point of contact to internal and external customers.
  • Be the lead liaison person for the HR/Payroll audit processes.
  • Producing data for HR reporting on KPIs, ONS reports and various MI reports as required under the direction of the HRA Operations
  • Processing invoices across the HR function, under the direction of the HRA Operations.

HR Operational Service Delivery

  • Manage all employee administrative and transactional HR processes
  • Responsible for maintaining accurate, comprehensive and up to date records on the HR/Payroll system and electronic personnel files.
  • Maintain and update the HR Information system.
  • Provide support to employees and managers on internal database.
  • Under the guidance of the HRA Operations, produce monthly, quarterly and yearly reports and statistical information, including key performance indicators, monthly sickness absence data.
  • Responsible for management various information reports, for example, establishment data, Headcount & FTE, full time/part-time, salaries within a department/service area.
  • Responsible for answering queries about the self-service portal, escalating problems to the system provider, as required.
  • Administer maternity/paternity/adoption leave and pay, notifying both payroll and pension providers, as appropriate with support from the HRA Operations
  • Manage various employee voucher schemes, for example, childcare vouchers, eye test vouchers and flu vaccination vouchers.
  • Administer Staff Portal Requests, including Special Leave, Eye Test Vouchers, etc.
  • Undertake HR administration, filing, photocopying and scanning.

Payroll Delivery

  • Assisting with the provision of a comprehensive payroll administration service.
  • Assisting with preparing and submitting the monthly payroll submissions to agreed deadlines and deal with any pay queries.
  • Ensure that new starters, leavers and salary changes are processed accurately and on time.
  • Lead on checking monthly payroll output reports to ensure notified changes, payments, deductions, enhancements and any other payroll actions requested are accurately processed.
  • Confirm the accuracy of payroll reports for signing off the monthly payroll by the HRA Operations, to enable salary payments to be made on time.
  • Administer and liaise with the external payroll provider administering third party payments, for example, Childcare Vouchers, CycleScheme, etc.
  • Responsible for maintaining records of payroll queries, exceptions and errors during the pay cycle to support the HR Advisor (Operations) in the monitoring of the external payroll provider.
  • Liaise with the external payroll provider about leavers to enable timely notification to the pension provider.
  • Responsible for raising invoices and authorising payment for employee salary sacrifice benefits within appropriate timescales.
  • Responsible for organise emergency payments for employees in liaison with Finance, as necessary.
  • Responsible for identifying and recovering overpayments made to staff, where appropriate.
  • Any other duties appropriate to the post and grade, as required by the Head of HR (Operations).
  • A minimum of two years' experience as an HR Assistant/Co-ordinator/Administrator.
  • In-depth experience of ResourceLink core HR and payroll system.
  • A good understanding of outsourced Payroll operational requirements.
  • Pro-active and able to plan ahead to ensure HR and payroll processes are conducted to meet deadlines, relevant business cycles and other schedules.
  • Strong understanding of payroll procedures and awareness of external payroll processes and requirements.
  • Able to prioritise and organise a varied workload with conflicting and changing priorities.
  • Ability to work independently and as part of a team.
  • Resilient and calm under pressure.
  • Ability to work prolonged periods of concentrated mental attention, i.e. for payroll activities.
  • Adaptable and flexible approach with a proven ability to solve problems.
  • Pro-active and takes initiative.
  • Experience of working in a busy environment with tasks that require a short turnaround.
  • Able to manage high levels of conflicting deadlines, interruptions and demands.
  • Ability to interpret and use statistical reports to analyse information and data.
  • Good understanding of GDPR principles and the importance of data security.
  • High standard of accuracy.
  • Good standard of literacy and numeracy.
  • Strong written/verbal communication skills.
  • Excellent ICT skills, able to operate the HR Information System and Microsoft Office packages.

This is an excellent opportunity to join a forward thinking, dynamic team where you can add value and make a difference.

Please apply today via this link, to be considered.

With regret, due to the volume of CVs we receive, only suitable candidates will be contacted.

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