Front of House Coordinator

  • Sector: LMA UK Business Support
  • Contact: Olivia Heffer
  • Contact Email: Olivia.heffer@lmarecruitment.com
  • Client: LMA
  • Location: City of London
  • Salary: £32000.00 - £35000.00 per annum
  • Expiry Date: 11 July 2022
  • Job Ref: BBBH397212_1655119737

This is an opportunity for an experienced Receptionist to be part of the Global Facilities team at a leading cloud based software company in the City. As the first point of contact for the company, you will possess outstanding communication skills with a bright and enthusiastic disposition.

We are looking for someone with a proactive, team spirited attitude that can bring enthusiasm and initiative to this expanding and successful company. Based in their London office, the role will also involve assistance with regional administration across the organisation as needed.


Responsibilities:

  • Initial point of contact for the London office.
  • Be part of the global facilities team and assist facilities teams in other regions as required.
  • Coordinate first aid and fire safety as per building and statutory requirements.
  • Meet and greet clients and visitors, ensure visitor processes are followed.
  • Ensure effective and professional telephone communications by answering any incoming calls, taking messages and/or forwarding to the individual.
  • Sort daily post/deliveries/couriers, manage invoicing from landlord and suppliers.
  • Arrange catering for meetings and events as required.
  • Ensure daily checks of offices and kitchen areas, purchase office consumables as required, including beverages and food items and refreshment facilities.
  • Work with contracted housekeeping team to ensure the office is consistently kept in the best state including periodic checks of cleaning and maintenance items with appointed contractors.
  • Assist with daily facilities operations and liaise with building management, submitting maintenance requests and raising permits.
  • Work with Regional IT and liaise with regional team and suppliers, including issuance of staff access passes, assist with supply and return of IT equipment and access for maintenance contractors.
  • Help out with planning of company events.


Qualifications:

  • Proficiency with Microsoft Office, Word, Excel, and PowerPoint
  • Outstanding organizational skills, accuracy and attention to detail and the ability to multitask
  • Written and verbal skills with strong grammatical, proofreading, typing and note taking skills
  • Ability to work independently, flexibly and use discretion

Hours are from 8:00am/9:00am - 5:00pm/6:00pm. Shift based.