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Facilities/Operations Coordinator £ Market Rate

  • Location: London
  • Sector: Secretarial
  • Salary: Negotiable
  • Job type: Permanent
  • Date posted: 10/11/2017
  • Job reference: MM - 4621
This vacancy has now expired.

My client who is a highly successful international financial house based in the heart of the City is looking for a proactive, articulate, confident individual with excellent communication and interpersonal skills to provide support to

key board members.

Responsibilities will include:

  • Reporting - receive monthly status reports from regional and functional heads to provide relevant information for inclusion in the final report for submission to board
  • Producing Presentations - using raw information provided, be able to pull together professional presentations using text, graphics, etc
  • Headcount and cost tracking - be conversant with the budgets for International Operations (and the splits by region) and manage actuals against budgeted figures. Prepare spreadsheets / charts / summary reports of
  • Monitor the process by which operational incidents are captured and submitted to Risk, track and report on operations error losses and operations revenue
  • Updating organisation charts
  • Logistics management - co-ordinate and facilitate regional meetings and events
  • Minute taking - attend selected senior management meetings and record minutes
  • Manage staff turnover process - receive notifications of all new starters / leavers from the relevant functional heads and arrange access cards, desk space and equipment, system access set up, business cards, blackberry, laptop etc.
  • Ensure compliance of regional team with schedule of key development activities/training.Skills and experience required
  • Graduate calibre
  • Advanced skills in Microsoft PowerPoint, Excel and SharePoint
  • Resilience - ability to work to tight deadlines and a track record of delivery
  • Excellent communication skills, both written and verbal
  • Strong Interpersonal skills
  • Ability to network and develop relationships (both internal and external)
  • Good negotiation and influencing skills
  • Strong planning and organisational skills
  • Good analytical and problem solving capabilities
  • Highest level of integrity and confidentiality
  • Demonstrable experience of business management and functions ideally within an Operations environment
  • Evidence of Financial management including budgetary control
  • General understanding and knowledge of Operations functions within FS
  • Proven experience in preparing documents and MI

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