Executive Team Assistant

  • Sector: LMA UK Business Support
  • Contact: Jenny Maxwell
  • Duration: 6 months
  • Start Date: asap
  • Client: LMA
  • Location: London
  • Salary: £50000 - £58000 per annum + benefits
  • Expiry Date: 06 April 2023
  • Job Ref: JH409878_1678984196
  • Contact Email: jenny.maxwell@lmarecruitment.com

A global investment company requires an experienced Team Assistant to assist in their London office for a period of 6 month to cover a maternity leave

Key Responsibilities:

  • Full diary management for junior and senior professionals
  • Scheduling meetings, conference calls, and video conferences both internally and externally
  • Arranging international and domestic travel (flights, hotels, cars, etc.) via the company travel partners and independently
  • Assisting in preparation and printing of presentations & proposals
  • Completing corporate card expenses and out-of-pocket expenses
  • Telephone and email coverage
  • Archiving, filing, scanning and printing documents
  • Preparation and set up of refreshments for internal meetings rooms
  • Occasional administrative assistance for colleagues from other office locations when they visit the London office
  • Occasional cover for other admins including EA and receptionist duties
  • General ad-hoc office duties such as occasional ordering stationery and office supplies

Skills and Experience:

  • Previous administrative assistant experience supporting multiple individuals, ideally within Financial Services industry
  • Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others
  • Strong attention to detail and commitment to delivering quality work on time
  • Experience working for a global team, including an appreciation of cultural differences, and efficiency working across different time zones.
  • Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required
  • Ability to work in a fast-paced environment without supervision
  • Excellent verbal and written communication skills at all levels
  • Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner

If you possess the relevant skills and experience and are available to start asap, please submit your CV today