A global investment company requires an experienced Team Assistant to assist in their London office for a period of 6 month to cover a maternity leave
Key Responsibilities:
- Full diary management for junior and senior professionals
- Scheduling meetings, conference calls, and video conferences both internally and externally
- Arranging international and domestic travel (flights, hotels, cars, etc.) via the company travel partners and independently
- Assisting in preparation and printing of presentations & proposals
- Completing corporate card expenses and out-of-pocket expenses
- Telephone and email coverage
- Archiving, filing, scanning and printing documents
- Preparation and set up of refreshments for internal meetings rooms
- Occasional administrative assistance for colleagues from other office locations when they visit the London office
- Occasional cover for other admins including EA and receptionist duties
- General ad-hoc office duties such as occasional ordering stationery and office supplies
Skills and Experience:
- Previous administrative assistant experience supporting multiple individuals, ideally within Financial Services industry
- Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others
- Strong attention to detail and commitment to delivering quality work on time
- Experience working for a global team, including an appreciation of cultural differences, and efficiency working across different time zones.
- Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required
- Ability to work in a fast-paced environment without supervision
- Excellent verbal and written communication skills at all levels
- Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner
If you possess the relevant skills and experience and are available to start asap, please submit your CV today
