Executive Assistant/OM

  • Sector: LMA UK Business Support
  • Contact: Lizzie Wylie
  • Contact Email: lizzie.wylie@lmarecruitment.com
  • Start Date: ASAP
  • Location: London
  • Salary: £60000 - £65000 per annum
  • Expiry Date: 11 July 2022
  • Job Ref: BBBH397683_1655725881

Executive Assistant/OM - West End - £60,000 - £65,000

We have an outstanding opportunity supporting as an Executive Assistant/Office Manager to work for a start-up boutique finance platform who are an offshoot of a very successful finance house.
The role is a mixture of Executive Assistant/Office Manager duties supporting a busy Head and team of 4 based in brand new offices, which are fully set up, in the West End. Hours: 8-6 or 9-6, five days onsite.

You will be the lynch pin of the office, assisting the team with secretarial duties and handling the office management piece and really making the role your own.

Ideally, you will come from an investment banking or private equity background, sharp end finance background and be really happy to handle a role that is 80% EA and 20% OM. Perhaps you are currently supporting a global team at pace and really want to drill down on duties and work in a really boutique environment. You should be used to jugging priorities and evidence supporting a busy team within the finance sector.

The two senior stakeholders will be your primary focus, but with great all round ability to look after the other stakeholders as required.

You will be a leader developing culture and should be ideas and process driven with superb communication skills as you will be the ambassador for the office, greeting and welcoming guests.

This is a fantastic opportunity to support a brilliant business and complete flexibility is required around tasks, as you will handle the EA side seamlessly, including heavy diary management, complex travel and itineraries and arranging meetings/ liaising with clients at the highest level. You will also get the variety of the 20% OM piece where you will be able to have ideas and put your stamp on the office going forward.

A really warm and friendly applicant who has an excellent finance background, will thrive and make this role their own and a key criteria is a complete willingness to handle such a variety of tasks with relish.

We are looking for a candidate with fantastic EA skills who is highly organised and passionate in providing a first-class service. You will also be excited about the OM duties and happy to work in a boutique environment in a high performing business!

A super career awaits!

Job spec
Full diary management for Executives
Schedule a variety of meetings, conference calls, video conferences both internally and externally
Arranging international and domestic travel (flights, hotels, cars etc.) via travel agent
Assisting in preparation and printing of presentations & proposals
Providing administrative assistance for colleagues from other office locations, who frequently visit the London office
Completing corporate card expenses and out of pocket expenses
Telephone and email coverage
Preparation and set up of refreshments for internal meeting rooms
Updating CRM on Salesforce
Office Manager Responsibilities:
Responsible for all general office administration work
Interface effectively with Head Office for Administration
Interface effectively with local third party companies for Company Secretary, IT and other services
Initiate and maintain office filing system for electronic and hard copy files
Administer employees' Leave Records
Upkeep of office premises and equipment
Liaison with local suppliers - responsible for the purchasing and inventory control of office supplies, equipment and refreshments
Supervise and coordinate local administration services e.g. cleaning and courier service
Ideally, experience in secretarial support / office management within Financial Services sector, ideally Private Equity, Investment Management or Investment Banking
Ideally experienced in working for a global team
Advanced MS Office including Word, MS Outlook, Excel and PowerPoint
Good team player with a proactive attitude, takes initiative and has ability to work without supervision
Excellent communication skills at all levels
Ability to work calmly and efficiently in a pressurized environment
Ability to handle multiple tasks and competing priorities, often with tight deadlines
Apply today for immediate screening. We are looking for a career committed EA with Office Management who enjoys the EA piece and is happy to work in a smaller office with a simply brilliant team.

A super opportunity awaits the right candidate!