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Executive Assistant

  • Location: London
  • Sector: Finance
  • Salary: £44000 - £50000 per annum
  • Job type: Permanent
  • Date posted: 14/05/2019
  • Job reference: 140519EMW

Executive Assistant - 44-50K

We have an exceptional opportunity to work in a fantastic finance house based in the West End. We are looking for a candidate who is warm and engaging and has a finance background delivering superb support to their senior stakeholders.

The hours are 8.30 - 5.30 with flexibility and you should have supported at senior level and be a highly organised EA.

Working in a boutique environment, you will be extremely organised and provide exceptional EA support in an anticipatory and focused manner.

The role is supporting at senior level and we are looking for candidates who are confident, professional and possess the ability to exercise, good judgement and diplomacy.

EA DUTIES/RESPONSIBILITIES

  • Responding to correspondence on behalf of the Executives
  • Preparing documents in advance of meetings for external distribution
  • Prepares and carries out plans for various company policies; such as investor communications, marketing and social media.
  • Building excellent working relationships with the Executive's regular contacts and their assistants.
  • High level contact with Investors including arranging travel and accommodation on occasion.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Travel & Calendar management and dealing with continuous changes to schedules and priorities in different time zones.
  • Working closely with executives to ensure objectives and obligations are met.
  • Assisting Office Manager to ensure temporary cover is in place for admin team holidays. Liaising with external agencies.
  • Mentoring Junior admin team members with a view to learning more about and providing a PA/EA approach to their team.
  • Liaising and assisting IT support. Notifying our IT consultant of any IT issues arising and logging the relevant details on the IT log. Tackling simple IT tasks. Checking for obvious explanations for problems such as power supply or restarting the machine. Learning how issues were fixed so that if the problem arises again the Personal Assistant can endeavour to tackle the issue where appropriate.
  • Creating and editing both PowerPoint and Word presentations.
  • Printing and binding documents.
  • Arranging and assisting on corporate events.
  • Preparing and submitting expenses.
  • Additional duties and tasks as required.

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