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Executive Assistant

  • Sector: LMA UK Business Support
  • Contact: Lizzie Wylie
  • Start Date: ASAP
  • Location: City of London
  • Salary: £45000 - £50000 per annum
  • Expiry Date: 13 October 2023
  • Job Ref: BBBH431531_1694619792
  • Contact Email: lizzie.wylie@lmarecruitment.co.uk

Executive Assistant - London

We have a really outstanding opportunity for a candidate who loves working at Board/C-Suite level and who is happy to support a COO and Managing Partner of a leading City finance house, based in the City.

Our client has a wonderful reputation and we are looking for an individual who is warm and engaging and happy to get involved and really add value to the wider business.

Working hybrid, 3 days onsite and 2 from home, 9.00 - 5.30pm the company are looking for an exceptional hire who has a great attitude and is confident in liaising at all levels.

With expert communication skills, we are searching for an individual who wants to get involved in projects as your stakeholders are ExCo members and you will have ample opportunity to take on more responsibility and really be a key asset to both individuals.

You should be adept at scheduling and extensive diary and committee management for board meetings and happy to put together board packs.

Job spec


To provide Executive Assistant support to members of the Executive Committee.


Responsibilities

  • Filter information coming to the Executive team member(s), identifying priorities for their attention, responding to or forwarding on as appropriate
  • Facilitating effective business relationships between the Executive team and external parties
  • Perform extensive diary management - scheduling meetings and establishing priorities to ensure smooth and efficient running of daily schedules
  • Ensure Executive team member(s) are ready for all meetings ensuring papers are in order and all schedules confirmed
  • Provide support to committee meetings, including developing agendas, taking accurate notes (where necessary) and actions as well as preparing meeting packs
  • Pro-actively gather relevant information to ensure Executive team member(s) are able to progress key pieces of work and briefed for meetings
  • Co-ordinate support for the Executive Committee member(s) through regular 1-1 meetings of their direct reports, performance and development discussions and other catch-ups
  • Identify potential efficiencies in all areas of work and implement or raise with others as appropriate
  • Answer incoming phone calls to the required standard, giving callers an excellent first impression
  • Undertake any other work deemed appropriate by your line manager
  • Actively subscribe to Code of Conduct and mission and tenets

About You


Knowledge

  • Microsoft Office suite to a good level
  • Knowledge of Financial Services would be beneficial but not essential
  • Knowledge and experience of diary management and event organisation

Skills/Other relevant Information

  • Excellent technical skills including Outlook, Word, Excel, and PowerPoint
  • The ability to multitask and ability to manage multiple priorities logistically
  • Excellent organisational skills with the ability to work well under pressure
  • Excellent written and oral communication skills
  • Solid planning/organisational and interpersonal skills
  • Ability to process new tasks quickly and effectively
  • Ability to maintain confidentiality at all times
  • Ability to meet deadlines with high levels of accuracy
  • Ability to use own initiative and work with minimal supervision
  • The individual must be confident in dealing with senior members of the organisation

Apply today for immediate screening. The company have an excellent benefit package and operate a highly supportive environment, driven by career minded and friendly professionals.