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Corporate Receptionist

  • Location: London
  • Sector: Secretarial
  • Salary: £30000 - £35000 per annum
  • Job type: Permanent
  • Date posted: 07/11/2019
  • Job reference: EMW /34

Corporate Receptionist - City of London - West End £30,000 - £35,000.

We have a superb opportunity in a boutique finance house in the West End for a really capable and warm corporate receptionist. You will work alongside another super receptionist and together provide a fantastic service to the business.

This is such a super role and we are looking for a candidate who is warm and intelligent, immaculate in corporate image and really proud to support in reception.

Its a wonderful opportunity to be an integral part of the business and also assist the Office Manager with some facilities tasks which adds a really nice addition to your role.

The company are friendly, hardworking and career committed and we are looking for an individual that cares about their work and delivery, ideally coming from a finance background, but this is by no means essential.

DUTIES/RESPONSIBILITIES

We are looking for candidate to undertake the following duties:

  • Excellent telephone manner. Provide phone coverage for the main switchboard, and direct calls to the appropriate parties in an efficient and professional manner. Expert knowledge of all telephone functions including conferencing, transferring, holding and transferring direct to voicemail. Taking clear and concise messages and passing these on accordingly.
  • Ensure all visitors are met with VIP treatment and escorted to the designated meeting room. Ensure they are promptly announced to the appropriate person.
  • Provide visitors with refreshments upon arrival.
  • Sole management of meeting room calendars. Involves complex diary management and liaison with the wider admin team to ensure all meetings are accommodated in a room appropriate for the number of attendees and the specific requirements of each meeting.
  • Ensure Reception and Meeting Room Suites are tidy and immaculately presented at all times.
  • Responsible for catering and refreshments for meetings including ordering and collecting breakfast and lunch as required. Managing accounts and relationships with local catering suppliers.
  • Setting up of video conference meetings both connecting to other sites directly and via a video and audio bridge.
  • Setting up audio conference calls.
  • Confident in using all technology and functionality in all meeting rooms. Including connecting laptops to meeting room monitors via various cables, using spider phones, accessing television channels, lighting functions, mechanised blinds, moveable foldable wall, video conference and audio conference.
  • Maintain and order monthly refreshments for the office kitchens.
  • Unpack and tidy away all deliveries.
  • Book car travel for internal and external parties as required.
  • Responsible for distribution and logging of incoming mail and arranging for outgoing mail services including domestic and international couriers.
  • Dealing with all deliveries.
  • Responsible for ordering and distributing stationery and office supplies and ensure supplies are kept up to date and tidy.
  • Responsible for ensuring contractors coming on site are signed in and directed accordingly.
  • Responsible for stocks of standard presentation material.
  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.
  • Comply with policies and procedures in all aspects of the role.
  • Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken. Examples of this may include: maintaining directory for all staff and consultants; facilities management functions such as liaising with and directing contractors visiting site; and maintaining some health and safety records in conjunction with the Office Manager.
  • Providing assistance and cover to the admin team including covering other roles where necessary.
  • Be familiar with the expense and travel policy and always stay within these boundaries.
  • Ensuring all costs incurred for the company have an appropriate deal reference attached to them.
  • Willingness to assist with all manner of tasks. Examples of this may include laying out lunches, making hot drinks, running errands and keeping the office clean and tidy.
  • Liaising and assisting IT support. Notifying our IT consultant of any IT issues arising and logging the relevant details on the IT log. Tackling simple IT tasks. Checking for obvious explanations for problems such as power supply or restarting the machine. Learning how issues were fixed so that if the problem arises again the receptionist can endeavour to tackle the issue where appropriate.
  • First line of communication with the cleaners. Monitoring the cleaner's book and leaving messages as appropriate.
  • Additional duties and tasks as required.

SKILLS

  • Strong communication and organisational skills with the ability to exercise, good judgement and diplomacy.
  • Professional attitude, appearance and demeanour.
  • Attention to detail and accuracy.
  • Reliable attendance and punctuality.
  • Flexibility to come in early or stay late on short notice on occasion.
  • Handle information in the form of reports, correspondence and conversations, in a manner which ensures strict confidentiality.
  • Must be able to respond to variable workflow and maintain composure in a high-pressure environment.
  • Excellent verbal communication skills with the ability to exercise tact, good judgement and diplomac

This is a super position and offers an excellent working environment. Apply today for immediate screening.

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