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Corporate Receptionist - City

  • Location: London
  • Sector: Secretarial
  • Salary: £25000 - £30000 per annum
  • Job type: Permanent
  • Date posted: 02/01/2018
  • Job reference: MM - 2630
This vacancy has now expired.

Temp to Perm to start asap.

My client who is a very well established international finance house based in the heart of the City is looking for a polished, very well spoken and highly organised individual to work as part of team providing a first class front of house service. This would ideally suit someone who places a great importance to promoting a company's image and their values. This is a very busy and varied role which will involve coordinating various size events.

Duties will include:

  • Meeting and greeting visitors, answering and screening telephone calls, ensuring accurate messages are taken and calls are dealt with professionally
  • Booking rooms and managing the meeting room suite to include daily tracking and confirmation emails
  • Assisting in the management of contracts and contractors on site specific to Reception related requirements, such as catering, plants and products
  • Ensuring accurate door access control for joiners & leavers plus issuing and tracking temporary, permanent and lost passes
  • Assisting with the set-up of events, such as client registration, handling catering requirements or arranging additional cleansers
  • Processing invoices to include entertainment expense submissions for catering, business cards and other ad-hoc expenses
  • Ordering and maintaining reasonable levels of stocks and overseeing the Housekeeper's day to day duties ensuring stock levels are managed and meeting rooms are to a high standard
  • Organising external couriers for the London office, to include handling special deliveries or internal couriers
  • Carrying out door access audits on a quarterly basis
  • Covering for Operations Assistant during periods of absence
  • Other administration tasks, such as printing, photocopying and filing as needed Skills and Experience required
  • Service industry or previous Reception experience, demonstrating ability to perform under pressure and maintain prescribed standards
  • Qualifications that reflect adequate numeracy and English skills
  • MS Office knowledge (such as Outlook, Word, Excel and PowerPoint)
  • Attention to detail and demonstration of financial awareness
  • Excellent time management and organisational skills in order to prioritise workload and to deal with several tasks at once
  • Motivation and willingness to complete projects within agreed timeframes and to high quality standards
  • Trustworthiness when dealing with sensitive or confidential information
  • Being comfortable with working as part of a team as well as autonomously Fabulous offices
  • Shifts 7.30am - 4.30pm and 8.30am - 5.30pm

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