Assistant Company Secretary

  • Sector: LMA UK Business Support
  • Contact: Lizzie Wylie
  • Start Date: ASAP
  • Location: London
  • Salary: Up to £18720.00 per annum
  • Expiry Date: 13 June 2023
  • Job Ref: BBBH420234_1684239871
  • Contact Email: lizzie.wylie@lmarecruitment.co.uk

Assistant Company Secretary

We are proud to support our amazing client in their search for an Assistant Company Secretary to work part-time around 15 hours per week, based in the City.

The role is working in an outstanding trading company who have a wonderful culture and are collaborative and supportive with a superb reputation.

We are looking for an individual who enjoys working part-time in a fast paced, respectful environment and is very happy to commit to around 15 hours a week, with 5 of those being on a Tuesday in the office and the rest remotely from home on a Monday, Wednesday, Thursday and Friday. (Other working patterns will be considered).

The Company Secretarial Department is manned by two part-time employees who have their own areas of responsibility but who also cover for each other ensuring constant manning of this critical group function. The Company Secretarial Department is a group-wide function which looks after the Group's UK companies, overseas companies etc.

We are looking for a candidate who is experienced within the Co Sec function and has a great attitude.

Main responsibilities and accountabilities of the role:

* Full secretarial function for UK and some overseas subsidiary companies
* Corporate governance matters, delegated authority compliance,
Companies Act compliance and compliance with the Group's financing obligations.
* Regulatory filings and returns, e.g. Annual returns / Annual Accounts / Directors appointment and resignations / maintenance of Registered office address etc.
* Management of all KYC processes, mainly for our financing banks but also for other counterparties
* Management of Account Opening and Account Closing Packs for Bank Accounts and Finance Facilities
* Working with Group Legal to achieve CPs to transactions and finance facilities as well as looking after UK security registration and retirement.
* Drafting resolutions and board meeting minutes to approve transactions and execute Docs;
* Management of Group Charges Register, Group Share Cert Register, and similar.
* Looking after Group Trademarks and management of IP infringements complaints * Maintain statutory records for group companies. * Assistance in the group structure including maintenance of the group structure chart.
* Assist in preparation of statutory accounts, including liaising with Auditors, finance and directors; * Cover for the CoSec Manager in relation to Group Insurances, full secretarial functions for some overseas subsidiary boards, liaison with overseas subsidiary secretariat functions to ensure multi-jurisdictional compliance, UBO filings, claims management, company closures and liquidations, Group Property Leases, Powers of Attorney, etc.
* Ad hoc administrative work including keeping software constantly up to date, and compliance with Companies Act and internal policies * Working with other central departments including Legal, Accounts, Risk Management.

Knowledge, qualifications and skills required

  • Either: ICSA qualified / part-qualified; OR: good CoSec experience
  • Experience in a large UK private company
  • Experience in a similar role, (preferably with multi-jurisdictional experience)
  • Strong attention to detail, accurate and thorough
  • Excellent organisational skills; an ability to prioritise
  • Good verbal and written communication skills
  • A positive, can-do attitude
  • Computer literate
  • Capacity to see the business rationale and bigger picture
  • Be a great team player