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6 month FTC - Admin Assistant - £28,000 - £30,000 - West End

  • Location: London
  • Sector: Secretarial
  • Salary: £28000 - £30000 per annum
  • Job type: Permanent
  • Date posted: 15/02/2018
  • Job reference: LW150218
This vacancy has now expired.

6 month FTC - Admin Assistant - £28,000 - £30,000 - West End

We urgently require a superb individual to support a busy private equity company in the bustling West End.

We need an individual who is warm, engaging and who is happy to handle a variety of admin tasks and work in a company that is going to train you to be the best private equity team assistant in London!

What a wonderful opportunity and ideally we are looking for a graduate calibre candidate who is highly organized.

Apply today for immediate screening. This role will offer six months work and has every likelihood of being extended, so candidates should be available permanently.

Job Specification: Admin Assistant

This is a central role in the partnership supporting members of the admin team. The admin assistant will be extremely organised and immaculately presented with a 'can do' attitude.

Responsibilities/ Duties

  • Providing float cover to all admin team desks including reception when team members on annual leave, out of the office or unwell.
  • Assisting the admin team with all central admin tasks and taking on overflow of work from the admin team.
  • Covering reception for an hour a day during the receptionists lunch break.
  • Supporting members of the wider BWE team with their business and administrative requirements.
  • Excellent telephone manner. Answering phones and directing calls to the appropriate parties in an efficient and professional manner. Taking clear and concise messages and passing these on accordingly.
  • Scheduling and coordinating international and domestic travel including flights, trains, hotel and ground transportation.
  • Coordinate necessary visa and passport renewals.
  • Extensive coordination of busy and complex diaries with continuous changes to schedules and priorities in different time zones.
  • Arranging cars and taxis or proposing public transport solutions for transport to and from meetings.
  • Prepare and submit team expenses.
  • Maintaining various databases in word, excel and outlook. Examples of this may include logging records of conferences and subscriptions.
  • Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken. Examples of this may include maintaining the central filing system and offsite archiving, entering records onto the CRM system.
  • Managing the '' inbox and forwarding, actioning and responding to emails as appropriate.
  • Preparing agendas and other relevant materials for key meetings.
  • Creating and editing both PowerPoint and Word presentations.
  • Printing and binding documents.
  • Maintaining general office filing both soft and hard copy.
  • Typing reports and correspondence.
  • Ensuring all costs incurred for the company have an appropriate deal reference attached to them.
  • Be familiar with the BWE Expense and Travel policy and always stay within these boundaries.
  • Filing current, closed and potential deals. Maintaining a central file (soft and hard copy).
  • Assist with unpacking of food and stationary deliveries for the 4th floor kitchen.
  • Willingness to assist with all manner of tasks. Examples of this may include laying out lunches, making hot drinks, running errands and keeping the office clean and tidy.
  • Liaising and assisting IT support. Notifying our IT consultant of any IT issues arising and logging the relevant details on the IT log. Tackling simple IT tasks. Checking for obvious explanations for problems such as power supply or restarting the machine. Learning how issues were fixed so that if the problem arises again the team assistant can endeavor to tackle the issue where appropriate.
  • Fire warden.
  • Additional duties and tasks as required.

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