Position Overview

This Financial Analyst role is responsible for managing the department's accounts receivable, billing transactions, and financial reconciliation processes. The position requires a strong understanding of state accounting systems, meticulous attention to detail, and the ability to analyze and resolve discrepancies.

Key Responsibilities

• Manage departmental receivables and billing within the state's financial management system.

• Maintain and organize billing and receivables files and recordkeeping systems.

• Review and reconcile revenues and accounts receivable, including various state and federal program reports.

• Determine appropriate coding for all revenue transactions.

• Research, analyze, and resolve transaction errors related to budget, coding, and system interfaces.

• Generate various billings, including program certifications, waivers, administrative fees, and refunds.

• Process direct bills for various entities and invoice external partner agencies.

• Monitor payment due dates and track received and outstanding amounts.

• Manage collections by processing and mailing past-due letters and certifying outstanding debts to the relevant state office per official regulations.

• Reconcile funds received through various payment channels and bank accounts.

• Serve as a liaison between central office, regional centers, and external partner agencies on receivables matters.

• Create inter-agency vouchers and lead work on specific program invoices.

• Provide guidance to others on work-related issues.

• Cross-train as a backup for accounts payable functions.

• Research and resolve complex inquiries from suppliers, staff, and other government agencies.

• Compare accounting records using spreadsheet software and the state financial system.

• Participate in special projects, such as end-of-fiscal-year activities.

• Prepare correspondence for suppliers and state agencies.

• Maintain procedural manuals for accounts receivable and billing.

• Process petty cash checks for office staff as needed.

• Act as a backup for internal mail runs.

• Perform general clerical duties to ensure operational efficiency.

• Operate standard office equipment.

• Answer phones and respond to financial inquiries.

• Assist the Financial Manager in preparing fiscal reports by gathering data, performing calculations, and entering data into spreadsheets.

• Perform other miscellaneous duties as assigned.

Required Knowledge, Skills, and Abilities (KSAs)

• Standard accounting principles and procedures.

• Government policies and procedures.

• State and federal regulations governing accounting document processing.

• Proficiency in Microsoft Office Suite, with advanced skills in Excel.

• Operation of standard office equipment, including a PC and calculator.

• Apply principles to solve practical, everyday problems.

• Define problems, collect data, establish facts, and draw valid conclusions.

• Prepare meaningful, concise, and accurate reports and correspondence.