Duties:
- Serves as Assistant Goal Attainment Coordinator.
- Uses computer & related software (e.g., Microsoft Word, Outlook) to prepare reports, records, & correspondence regarding matters related to agency contracting goals. Communicates with prime contractors, subcontractors, and Department staff to gather information pertaining to contract goal attainment or lack thereof.
- Evaluate information in order to formulate recommendations & prepare responses to stakeholders (e.g., prime contractors, subcontractors) on behalf of the Department.
- Fulfills other duties as assigned (e.g., organizes meetings, prepares submittals, documents decisions, etc.).
Knowledge:
- One year of experience in construction contracting or engineering is preferred but not required.
Abilities:
- Define problems, collect data, establish facts & draw valid conclusions; calculate fractions, decimals & percentages; gather, collate & classify information; write clear, complete sentences ¶agraphs & proofread own work & others work; cooperate with co-workers on group projects.
JOB DUTIES IN ORDER OF IMPORTANCE:
- These duties are illustrative only.
- Incumbents may perform some or all of these duties or other job-related duties as assigned.)
- Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal. interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments) (e.g., responds to correspondence; reviews & summarizes fiscal &/or operational &/or personnel reports; represents supervisor at meetings or conferences with other agencies; researches & prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records; performs personnel functions such as screening job applicants in face to face interviews; communicates decisions, directives &/or assignments to appropriate staff; represents division or agency on inter-divisional task forces or committees; reviews & summarizes reports on operations &/or fiscal &/or personnel activities; organizes conferences; coordinates acquisition & maintenance of office machines such as telephones &/or copier &/or telecopier &/or computers &/or typing equipment).
- Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings; prepares payroll reports &/or timesheets); handles sensitive telephone calls; channels calls to appropriate parties for response.
- Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information); prepares routine forms; prepares records retention & disposal schedules & arranges record transfers.
MAJOR WORKER CHARACTERISTICS:
- Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures; general office practices & procedures; agency-specific office practices & procedures; budgeting; government structure & process. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).
