LMA UK Business Support

24

hours turn-around on interview feedback

237

active clients that are recruiting with LMA

1

click away from your dream job

1623

candidates that LMA placed last year

21

years that LMA have matched talent to jobs

LMA Recruitment - Business Support

LMA Recruitment - Business Support has been in the industry for over 20 years. With decades of experience, we service businesses across the UK, Europe and APAC. Whether you are looking for a temporary or permanent opportunity in a Business Support role, our industry knowledge and connections will provide you with an advantage, making you a competitive candidate.

LMA Recruitment has seen an increase in the Business Support workforce, which has allowed us to dedicate some of our most experienced recruiters to focus and specialise in this space. We recruit for temporary and permanent positions at all levels across the secretarial support framework, which includes office managers, executive assistants, PAs, corporate receptionists and administrators.

LMA Recruitment - Business Support teams up with Ball and Hoolahan, our sister company based in our LMA Recruitment London office. Ball and Hoolahan is a specialist marketing recruitment company with over 30 years of experience. Their deep roots and connections in marketing, provide our candidates with an advantage in securing your next role. To learn more about our sister company Ball and Hoolahan, click here.

Take a look at our latest Business Support roles below or contact any of our experienced consultants for further advice.

Looking for talent in Business Support? Contact us today.

Our Salary Guide

Download our latest salary guide covering roles across Business Support.

Latest roles.

Graduate/ Grad calibre Receptionist/Administrator - London

Graduate or grad calibre Corporate Receptionist/Team Admin - London If you have strong academics (ideally a graduate or graduate calibre) and wonderful interpersonal skills and would love to be based front of house in an exciting tech company, this will be the opportunity of a lifetime to be mentored and develop an outstanding career. You ideally will have some front of house experience and be a natural ambassador and face of the company, offering five star hospitality and delivering superb execution of your daily tasks, working five days onsite. This is a fast paced role within a very exciting business and the role offers great variety of admin and office duties including setting up the office and meeting rooms, meeting and greeting, and all tasks associated with front of house, coupled with general office and PA administration. We are looking for an individual who has a sparkling personality and excellent MS Office and you will have the opportunity to work with outstanding colleagues in a forward thinking and fast paced environment. If you are a graduate or graduate calibre individual who wants to develop into a first class EA and is looking for an opportunity to work front of house and relishes all manner of administration, then apply today. This role is for a candidate who is looking for a career and is happy to work five days onsite and be a trusted and reliable member of the admin team, working from 8.45 - 5.00pm daily. Attitude is key and you should be an uplifting and positive individual who will earn the respect of the business and become an integral member of the team. This role offers progression and development in a boutique environment where everyone mucks in and no job is too small. Apply today for immediate screening.

London
Permanent
£28000 - £30000 per annum

HR Administrator

HR administrator -London £16-£17 p/h +holiday pay Full-time, hybrid 2O/3H Temporary, 3-months A highly inclusive and dynamic music production company requires a confident and responsible individual to provide administration support to the HR team and other areas of the business for a 3-months assignment. The right candidate would have at least 1-years' experience working within a busy HR team. Key Responsibilities: Monitoring and reviewing all HR policies, processes, practices and legislation in order to support and advise all employee queries Managing and maintaining all the HR systems and providing administration support to the HR team Managing request changes to terms and conditions and putting together employee starter packs or leavers documents Manage the employee lifecycle from onbaording and through to all their enquiries, feedback and benefits packages Ensuring all policies and benefits are executed accordingly and as agreed with the HR Advisor Assisting with the collation of performance reviews, appraisals, and feedback processes delivered by the HR advisor Supporting the Learning and Developments programme when required Provide overall office support to the HR and recruitment team Skills & experience required: Experience working within an HR team for at least 1-year or Level 3 CIPD qualified. Strong interpersonal, empathetic and listening skills The ability to prioritise work effectively The ability to multi-task several projects at a time The ability to assist with sensitive and confidential information Excellent communication skills and the confidence to liaise and support employees of all seniority levels Excellent writing, editing, and proof-reading skills The ability to act with integrity and fairness The ability to solve conflict and provide appropriate solutions Previous knowledge of HR and HR processes and key aspects of CIPD If you possess the relevant skills and experience and are available immediately for a 3-months assignment, please submit your CV today

London
Temporary & Contract
£16 - £17 per hour + Hybrid, + Holiday Pay

HR Graduate

A leading fintech platform are looking to hire a HR Graduate to support the HR Manager with the administration of the HR function. This role will focus on the onboarding, off boarding and the recruitment lifecycle with exposure to other tasks as directed by the HR Manager. This is a fantastic opportunity for someone who is looking to kick start their HR career and work closely with an experienced and professional HR professional where you will receive full training and mentorship. A great role for someone who has recently graduated with no experience but the right attitude to succeed and learn. HR Administration: Drafting of employment documents e.g. offer letters, employment agreements, amendments to terms and conditions of employment, end of employment confirmation letters Ensure all appointments, promotions, probationary reviews, transfers are done as per company procedures Ensure HR systems e.g. employee records, holiday and sickness absence management systems are maintained and up to date Manage the new joiners and leavers process: creating and maintaining employee files, requesting new joiner email and IT accounts and ensuring the leavers process is completed in a timely manner Sustain all employee files and ensure they are maintained and updated in accordance with the Bank guidelines and meet the requirements for internal audit purposes. Recruitment Keep the recruitment database up-to-date; recording all incoming CVs received, updating/keeping track of candidate progress Assist with all aspects of the recruitment process, from advertising vacancies to arranging interview schedules, rejection letters/emails and initiating onboarding screening checks for successful applicants. Assist with ad-hoc HR tasks/projects and general office administration when required Perform any other task as directed by the HR Manager, Group Head of HR and the UK CEO Recruitment: Keep the recruitment database up-to-date; recording all incoming CVs received, updating/keeping track of candidate progress Assist with all aspects of the recruitment process, from advertising vacancies to arranging interview schedules, rejection letters/emails and initiating onboarding screening checks for successful applicants Assist with ad-hoc HR tasks/projects and general office administration when required Perform any other task as directed by the HR Manager, Group Head of HR and the UK CEO Filing and Scanning

City of London
Permanent
£23000.00 - £25000.00 per annum

Business Support Administrator/Secretary

A leading Agricultural Technology company are seeking an experienced Business Support Administrator to join their super busy team for 14 months. Role Purpose: To provide an effective PA, secretarial and administrative service to the Manufacturing Plants and the Community Relations Manager To provide support for Plant Task Force Meetings, Inquiries and Site HSE Committee To arrange meetings and events for Site personnel, involving internal, inter-site and external attendees, also providing support for these meetings as required To be responsible for the general tidiness and facilities within some of the Main Office Block and North West Office conference rooms To administer the Site Vehicle Register To carry out other administrative tasks to support the smooth running of Site departments, including Manufacturing Plant and Emergency Management Team Support Key Responsibilities: Supports the manufacturing plants with administration and secretarial tasks to allow them to concentrate on production and attends Manufacturing meetings and inquiries, taking accurate notes and producing various detailed charts and reports. Interrogates systems and prepares accurate and timely information for the Plant Quarterly Review Meetings, attends meetings and records Next Steps. Creates annual balanced score card proforma. Has responsibility for arranging large events (eg Strategy Events, Farm & Cereals Visits) and business meetings, including booking venues, transport and catering, keeping accurate records and adhering to departmental standards. Requires liaison and interaction with various senior stakeholders, Site personnel and external agencies. Organises successful community events both internal & external to the Site, in some instances independently, liaising with internal and external contacts to promote good community relations within the local area and to encourage employee participation. Supports the Community Relations Manager on the Emergency Management Team and provides help and advice to his cover if required. Summarises press statements for use on social media. Is responsible for issuing the annual COMAH mailing packs, making sure all documents are accurate and the packs reach households within the PIZ to the correct timescale. Effectively liaises with stakeholders and issues internal and external communications, placing advertisements to notify the community of siren testing plans. Monitors areas of the 120460 budget connected to community relations work and is responsible for completing the Community Investment Reporting Tool for Huddersfield Site on an annual basis, taking information from Community Relations donations, sponsorships and other records. Keeps accurate records of all Site vehicles making sure insurance records are up-to-date Raises accurate purchase orders and BACs requests for stationery, sponsorships, donations and other supplies on request, being aware of relevant information needed to create orders successfully Regularly checks the tidiness of conferencing facilities and ensures adequate stocks of flip charts, pens etc using an effective personal reminder system Skills and Experience: GCSE English or equivalent and able to write articles, minutes and summarise reports Good keyboard skills Microsoft Office applications - Outlook, Word, Excel, PowerPoint, Visio, SharePoint Designer and Visual Paradigm SAP, SharePoint and EASYprocure systems Numerate 3 years' experience within a multi-disciplined office environment 2 years Microsoft Office applications, especially detailed knowledge of Outlook Dealing successfully with a diverse range of people, both internally and externally Meeting and events co-ordination and arrangements Purchasing processes and systems Site communications processes

West Yorkshire
Temporary & Contract
Up to £14 per hour + holiday pay

Retail account Manager

One of London's biggest Airports is seeking an experienced Retail Account Manager to join their team. This is a 6 month contract with hybrid working. The ideal candidate will have experience as a Trading Manager within Retail, Food and Beverage, FMCG or a Supermarket background. The candidate must be confident, resilient, analytical and have excellent communication skills. Job Overview Work with Retail Business Partners within the Bureaux, Essentials, Tech and F&B and internal stakeholders, to maximise sales and passenger experience from all Retail shop units and commercial services in the terminal. Understand the key drivers of performance and plan/report against them using all available data tools, to include but not limited to sales vs budget, Spend per Passenger, H&S audit results, Mystery Shopper, QSM (where appropriate). Key Responsibilities: Ensure all Business Partners operate within all airports Fire and H&S policies To develop retail action plans for accounts to achieve financial Business Plan targets working with Senior Account Managers to agree these. To ensure business partners are working within the parameters of our vision, to give passengers the best airport service in the world. Identify and incorporate new opportunities, operational activities and work streams that maximise sales and service opportunities. Support Standards and Service initiatives set out by the Company (Retail Manager/ Terminal Operations/ Services To deliver safe, efficient and security compliant retail activity, influencing business partners to adopt efficient safe and secure practices. To maximise business partners' sales through developing and managing the local and head office relationship with our retail partners To be the expert on the factors impacting on retailing in your accounts. Keeping abreast of all Terminal developments and projects to identify and implement tactical opportunities, marketing promotions and joint initiatives to increase average transaction value. To work closely with Retail Development and Project teams to ensure the delivery of both minor and strategic Terminal Retail projects on time and on budget. Managing timely and correct communications to necessary Skills and Experience: Experience within airport Retail or a high street/travel hub retail operations environment. Experience delivering projects which drive sales and passenger experience. Clear communicator and influencer: experience at influencing key decision makers and communicating with confidence at all levels. Strong financial and analytical skills. Proficient on Excel and PowerPoint and using spreadsheets to manage large amounts of data. Proven influencing skills in a commercial and/or operational environment. Knowledge of the airport retail operation and strategic drivers behind the airport business. Ability to deliver challenging and demanding targets as well as being able to identify new tactical opportunities to grow revenue. Good planning and organisational skills. People & relationship skills Highly self-motivated and team player.

Hillingdon
Temporary & Contract
Up to £275 per day + holiday pay

Executive Team Assistant

A global investment company requires an experienced Team Assistant to assist in their London office for a period of 6 month to cover a maternity leave Key Responsibilities: Full diary management for junior and senior professionals Scheduling meetings, conference calls, and video conferences both internally and externally Arranging international and domestic travel (flights, hotels, cars, etc.) via the company travel partners and independently Assisting in preparation and printing of presentations & proposals Completing corporate card expenses and out-of-pocket expenses Telephone and email coverage Archiving, filing, scanning and printing documents Preparation and set up of refreshments for internal meetings rooms Occasional administrative assistance for colleagues from other office locations when they visit the London office Occasional cover for other admins including EA and receptionist duties General ad-hoc office duties such as occasional ordering stationery and office supplies Skills and Experience: Previous administrative assistant experience supporting multiple individuals, ideally within Financial Services industry Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others Strong attention to detail and commitment to delivering quality work on time Experience working for a global team, including an appreciation of cultural differences, and efficiency working across different time zones. Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required Ability to work in a fast-paced environment without supervision Excellent verbal and written communication skills at all levels Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner If you possess the relevant skills and experience and are available to start asap, please submit your CV today

London
Temporary & Contract
£50000 - £58000 per annum + benefits

HR Manager

A leading, global design studio are looking to a hire a HR Manger to join their team in the City. The HR Manager will serve as a trusted advisor with overall generalist role with responsibility of managing a HR Assistant. Core responsibilities will include management of the whole employee life cycle, employee relations, compensation, benefits, training and development, organisational development, employee recognition and engagement and maintaining and improving HR systems. This position will report directly to the Operations Director, working closely with the Leadership Team to develop and implement HR strategies and initiatives aligned with the overall business strategy. What you will be doing? * Manage the HR team. * Use data and analysis to identify staff satisfaction and work closely with leadership to develop strategies to handle key areas of concern. * Attend regular management meetings to represent the HR department, submit report and take on the HR actions. * Support change management processes. * Manage complex employee relations casework including dispute resolutions, disciplinarians, grievances, absence, retirement, redundancies, and settlements. * Maintaining an approachable HR culture where people feel secure and can speak openly in confidence about any matters; big or small. Knowing that the HR team will pro-actively advise accurately and provide sound advice. * Enact and promote Diversity Policies in promotion retention and recruitment Talent Recruitment: * Liaise with Operations to address recruitment needs. * Generate Job descriptions. * Advise on recruitment strategies. * Place advertisements, notices and speak to recruiters, colleges etc. * Co-ordinate interview process. * Co-ordinate relationships with colleges * Manage the legal requirements for recruitment with respect to right to work, equality, visas etc. Talent Retention and Development: * Review Training requirements and assist in developing and monitoring training plans. * Maintain Skills Matrix * Manage the induction process * Manage professional subscription records. * Manage promotion process * Implement Leadership training. * Maintain policy and programme for work experience students, internships & apprenticeships. Salary and Benefits: * Manage UK and Ireland benefits programme. * Advise on current standards and benchmark pay and benefits * Assist with compensation strategy and reward plans including bonus. Manage communication to the studio in regard to annual bonus and salary rounds. * Carry out pay equity analysis and advise accordingly. Policies & Procedures: * Ensuring all company HR policies and procedures are up to date and in line with organisational goals and labour law (UK and Ireland). * Advise managers on the terms and conditions of employment and best practice. * Review, analyse and implement new policies and procedures in line with UK and Irish Regulations. * Manage Visa application process for new recruits where necessary.

City of London
Permanent
£55000 - £60000 per annum

Corporate Receptionist London

A leading bank requires an experienced front of house receptionist in their London office to cover holiday and sickness! The right candidate will be open to an ongoing temporary or ad hoc days. Key Responsibilities * To ensure that all visitors experience service excellence consistently, providing a warm, courteous and prompt welcome on arrival and throughout the client journey * To host the main reception area energising the space and creating lasting impressions * To provide an information service for the local area and liaise as a point of contact between clients and hosts, enhancing service with a concierge approach * Ensure that the visitor and client spaces are immaculate at all times, taking ownership of the space and reporting issues appropriately * Proactively deal with enquiries and requests in person, via the telephone or email, in a timely and professional manner Skills and Experience * Self-motivated individual committed to service excellence * Ability to demonstrate empathy, excellent customer service and practical skills * Skilled in guest/client service and confident in striving for excellence * Must have excellent organisational skills and good attention to detail * Must be computer literate including MS Office * Ability to use own initiative and takes ownership * Professional and high standard telephone etiquette * Should have an excellent and positive "can do attitude" and a great team player and supporter * Able to work in a busy and pressurised environment providing a discreet and personalised service. If you possess the relevant skills and experience and are available immediately, please submit your CV today

City of London
Temporary & Contract
Up to £13 per hour + holiday pay

HR Administrator

An opportunity for a HR Administrator to join a well regarded, highly successful global architectural firm based in the City. This is a creative environment that attracts energy and flair in an innovative studio offering career progression. This unique firm prides themselves on collaboration and excellence! A place where diversity thrives. This role is well suited to someone who is looking for a generalist role with previous HR experience. With opportunities to progress and specialise, this role offers ongoing development in a supportive team. You will have hands on training and work with a professional, experienced HR Manager to drive forward new policies, ideas and lead a workforce of 182 employees across 3 locations. Recruitment - wiring adverts, working with internal stakeholders, review CVs, manage the online portal and engage with agencies where required. Schedule interviews and calendar invites, providing feedback. Manage the end to process. On boarding - sending new hire documents, ensuring correct paperwork is received, coordinate new hire start date, facilitate inductions, organise new buddy systems, follow ups, monthly review scheduling General - reports from various systems as requested, undertaking administrative duties supporting various HR processes o Updating HR spreadsheets with relevant information, issuing confirmation letters to staff (employment confirmations, visa sponsorship confirmations, contractual changes, references, ect) Probation - monitoring and tracking probation reviews, liaising with line managers to coordinate salary reviews, contract extensions and any administration needed to communicate outcomes etc Training and Development - liaise with training providers, looking at new training available and coordinate across the office There are no limitations with the job duties, you can take on more responsibility as you progress and naturally gain more knowledge in HR. CIPD sponsorship available for the right candidate!

City of London
Permanent
£29000.00 - £31000.00 per annum

Clinic Coordinator

Our client is a succesful Private Medical clinic in Harley Street seeking a Clinic Coordinator to join their team. The purpose of this role is to coordinate the patients, clinicians and nurses. This role is based at the reception desks in the main waiting area on the ground floor and in the surgery waiting area. Key duties: Meet and greet patients and ensure all the patient's needs are met while visiting the practice Liaising with Surgeons, Optometrists, Nurses and Patient Care Coordinators to ensure the smooth running of the patients journey within the clinic Managing and coordinating multiple complex diaries of 8 Optometrists and 4 Surgeons. Initial point of contact and gatekeeping for all patients, daily vendors, visiting clinicians and contractors Fast-paced multi-tasking, completing tasks quickly in line with protocols and appropriately responding to priority situations Dispensing eye drops - full training given to achieve Level 2 Dispensing Assistant Qualification Coordinate the running of surgery to include organising patients' transport home and application of eye drops after surgery Taking payments and processing refunds on several databases Gathering feedback from patients via questionnaires, testimonials and electronic methods Keeping clinic areas clean and tidy and of an excellent standard To complete all relevant administration including scanning patient information, booking appointments, preparing templates, updating patient databases and making sure legal documents are submitted correctly To play an active part in the maintenance of a supportive learning environment within the clinic Opening and closing of the premises Run external surgeons' clinics including liaising with their offices regarding booking appointments, payments and dealing with enquiries and complaints Helping less able patients to access clinic and anticipating individual needs Must assist all other teams where necessary. Candidate requirements: Some exposure to Reception, admin or coordination is hugely ideal Strong flexibility to work early and later shifts Strong people skills and supportive nature

City of London
Permanent
£28000.00 - £30000.00 per annum + Private Medical, Private Dental

Legal Secretary

Global law firm looking to hire a Legal Secretary to join their Real Estate team in Edinburgh. This leading law firm attract some of the brightest legal professionals and their global reach ensures that we can help businesses with their legal needs anywhere in the world. This firm believe strongly in investing in the development of their people with internal training and learning and development resources to support individual learning plans. You can learn new skills to progress your career along a path that is right for you, and help you reach your full potential in a diverse and global team that thrives on collaboration. Joining their Secretarial Services team is the gateway to an exciting career in the legal sector. They have redefined the role of secretaries by challenging the status quo and investing in your future. They offer excellent employee benefits and continue to recognise that people have responsibilities and interests outside of their career, and all benefit from working flexibly. What you will be doing: Diary management for the team inbox and completing tasks in priority order Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place Manage fee earner expectations in terms of deadlines and status of tasks undertaken Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers. Liaising with third party provider to obtain visas and producing detailed itineraries Understanding document management processes (iManage) Utilising document production for the creation of all first draft documents Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes Understanding the client matter opening, client reporting and client balances processes Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool) Providing administrative support to fee earners with conflict searches and audit requests Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

Edinburgh
Permanent
£22000.00 - £28000.00 per annum

Office Assistant/ HR Admin

A leading German bank are seeking an Office Manager/Office Assistant to join their busy team. The ideal candidate would have an interest in HR and be very capable and confident. This is a hybrid role, 3 days in office 2 days at home and is also an ongoing temporary position. Must have some office experience and also have a very positive "can do" attitude. Key Responsibilities: General office administration Managing daily operations and making adjustments as necessary Responsible for Health & Safety Overseeing building projects, renovations, and refurbishments Understanding of current landlords/tenants relations, and dealing with operational requirements as necessary Managing relationship with building management and suppliers Organising external and internal events Provide support across a variety of HR related tasks Support with employee onboarding / offboarding Coordination of the Internship Program Maintaining the Learning & Development Hub Maintaining HR data system / ensure record is up to date Assisting on HR projects / initiatives Skills and Experience: Technical Skills: Commercial / corporate awareness Business acumen Computer skills (MS Office) German language skills would be advantageous Attitudinal Skills: Ability to meet tight deadlines, prioritise and use own initiative Excellent attention to detail and communication skills, both written and verbal Professional, credible, and responsive Ability to build a good working network If this role sounds right for you, then please apply today!

City of London
Temporary & Contract
£19.23 - £21.90 per hour + holiday pay

Technical Writer

A leading IT services company requires an experienced Technical Writer to produce technical documents for application software which has been (will be) developed by the development team. Such tasks require understanding of business requirements, application architectures, UI design concept, business data, legal requirements and internal procedures and involve working closely with both programmers and management. This position covers all documents across software development lifecycle (i.e. business specification, technical specification, system details, database object (table) descriptions, test support manuals, system operation manuals, system maintenance details, system support history record, knowledge encyclopaedia and general internal procedure manuals). Key Responsibilities Producing technical documents for application software which has been (will be) developed by the team Where there is documentation already compiled by internal Programmers, to provide guidance (using Business knowledge) to update the existing documentation for ease of understanding. Compilation of various documents relating to the company (external and internal use) will be required. Understanding of the company procedures, getting approval for any updates in production systems Conducting tests on applications to ensure that the functions are working in practice as documented and amending the documentation where necessary. Skills and Experience Strong previous experience in writing technical documents, management documents or business documents is essential Advanced user of MS Office applications Ability to manage tasks and responsibilities across multiple projects with minimal supervision, exhibiting good project management skills Excellent interpersonal and communication skills, both verbal and written. Track record of delivering high quality documentation, with high attention to detail Ability to promptly understand technical concepts and turn them in to easily understandable pictures and/or writing If you possess the relevant skills and experience and are available for a 12 month maternity contract, please submit your CV today

London
Temporary & Contract
£200 - £300 per day

Pensions Administrator

A global insurance firm are seeking an experienced Pensions Administrator to help within their Pensions department with occupational pension schemes, dealing with new joiners/leavers/retirees and basic administration duties. This is a temporary hybrid role which could go permanent. It is a great opportunity for career progression with a competitive salary. Key Responsibilities: Communicating effectively with client and members via telephone and email Providing great customer service from start to finish Dealing with queries and requests by using standard letters and references to procedures Developing knowledge of clients' pension schemes Assisting the team with more complex projects when required Accurately perform manual calculations Ensuring complaints are respectfully dealt with and forwarded to the Senior Administrator Ability to identify areas where the service to clients could be improved Skills and Experience: Previous experience as a pensions administrator is essential Ability to work to a high level of accuracy Ability to work well under pressure while still meeting targets Good communication skills - both written and verbal Computer literate Customer focused If this role seems like a good fit for you, please apply now!