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LMA Recruitment - Business Support

LMA Recruitment - Business Support has been in the industry for over 20 years. With decades of experience, we service businesses across the UK, Europe and APAC. Whether you are looking for a temporary or permanent opportunity in a Business Support role, our industry knowledge and connections will provide you with an advantage, making you a competitive candidate.

LMA Recruitment has seen an increase in the Business Support workforce, which has allowed us to dedicate some of our most experienced recruiters to focus and specialise in this space. We recruit for temporary and permanent positions at all levels across the secretarial support framework, which includes office managers, executive assistants, PAs, corporate receptionists and administrators.

LMA Recruitment - Business Support teams up with Ball and Hoolahan, our sister company based in our LMA Recruitment London office. Ball and Hoolahan is a specialist marketing recruitment company with over 30 years of experience. Their deep roots and connections in marketing, provide our candidates with an advantage in securing your next role. To learn more about our sister company Ball and Hoolahan, click here.

Take a look at our latest Business Support roles below or contact any of our experienced consultants for further advice.

Looking for talent in Business Support? Contact us today.

Our Salary Guide

Download our latest salary guide covering roles across Business Support.

Latest roles.

Administrative Assistant - West End £29-£33K

Administrative Assistant - West End - £28,000 - £33,000 Are you looking for a really super role where you can become an integral part of a very small team, working 9-6pm. Based in a boutique office of 4, you will be have a real chance to learn and get involved and we are looking for a candidate that has an absolute can-do attitude. You will be a warm, engaging individual, happy to work 4 days on site and 1 day from home and handle a variety of administrative tasks that require a keen eye for detail. You must be highly organised and switched on and really care about the work you do and be very happy with administrative tasks. In this role, you must enjoy scanning important documents and you will flag, speak to individuals about said docs and file etc, so natural organisational ability is the key. You will be fully trained of course and work closely with a wonderful Office Manager. There is also a real chance of progression as in a boutique firm, you tend to take on all sorts of tasks and get a real flavour and become an integral part of the business. Candidates with a legal bias who are currently admin assistants would be welcome, but applications are open. Duties below: Dealing & organising incoming mail: scanning documents, forwarding the appropriate documents to the correct teams, electronic and paper filing Dealing with outgoing mail: organising DHL, doing post office runs etc. screening phone calls, enquiries and requests; meeting and greeting visitors; organising and maintaining diaries and making appointments; supporting the administration team with e.g. companies house searches, contacting HMRC, going to the legalisation office and companies house for drop-off/pick-up, maintaining internal check-lists, forms etc.; liaising with our various suppliers We are looking for someone very passionate and committed with excellent attention to detail, organisation and communication skills. The firm caters to high net worth individuals therefore discretion and maintaining confidentiality are also a must. Working in a small firm, you will be given lots of responsibilities and opportunity to showcase your skills and performance and demonstrate your commitment to the tasks at hand and there is definitely room for career progression! Apply today if you really enjoy administrative processes and have excellent Excel, Microsoft Office and super interpersonal skills. Ideally, you will be available on short notice or 1 month.

  • London
  • Permanent
  • £28000.00 - £33000 per annum

Corporate Receptionist

A global bank are seeking a Corporate Receptionist to help cover their busy front desk. This is a temporary position to cover holiday and sickness. Corporate Reception experience is essential. Key Responsibilities: Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills and Experience: Proven work experience as a Receptionist, Front Office Representative or similar role Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organisational skills Multitasking and time-management skills, with the ability to prioritise tasks Great customer service skills If you are a delightful Corporate Receptionist with relevant experience, please apply now!

  • Leicester
  • Temporary & Contract
  • £11.00 - £12 per hour + holiday pay

Corporate Receptionist

We are looking for a temporary or contract Corporate Receptionist to be responsible for greeting clients and visitors to our beautiful banking office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. To be successful in this role, you will need to be fully flexible. Receptionist Responsibilities: Greet clients and visitors with a positive, helpful attitude. Assisting clients in finding their way around the office. Announcing clients as necessary. Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. Preparing meeting and training rooms. Answering phones in a professional manner, and routing calls as necessary. Assisting colleagues with administrative tasks. Answering, forwarding, and screening phone calls. Sorting and distributing mail. Provide excellent customer service. Scheduling appointments. Receptionist Requirements: Prior experience as a receptionist or in a related field. Consistent, professional dress, and manner. Excellent written and verbal communication skills. Competency in Microsoft applications including Word, Excel, and Outlook. Good time management skills. Experience with administrative and clerical procedures. Able to contribute positively as part of a team, helping out with various tasks as required. If you are interested, please apply now!

  • City of London
  • Temporary & Contract
  • Up to £13 per hour + holiday pay

Corporate Receptionist

A global bank are seeking a Corporate Receptionist to help cover their busy front desk. This is a temporary position to cover holiday and sickness. Corporate Reception experience is essential. Key Responsibilities: Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills and Experience: Proven work experience as a Receptionist, Front Office Representative or similar role Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organisational skills Multitasking and time-management skills, with the ability to prioritise tasks Great customer service skills If you are a delightful Corporate Receptionist with relevant experience, please apply now!

  • Leicester
  • Temporary & Contract
  • £11.00 - £12 per hour + holiday pay

Procurement Category Manager

An opportunity for an experienced Category Manager to join a global bank with offices based in the City. This is a newly created role as a result of the newly implemented target operating model. This role will provide support and execute projects by ensuring the implementation of best practices to effectively manage all procurement activities and report into the EMEA Head of Procurement within a team of 14. The focus is Corporate & Office Service, Facilities & Real Estate and Marketing, Events and Communications. Purpose of the role: Provide category management support and supplier relationship management to ensure that the organisation is getting the most value from their third party spend as well as deliver savings. The role holder's primary scope will include Corporate & Office Service, Facilities & Real Estate and Marketing, Events & Communications. Develop and Execute Savings Program within the role holder's responsible category domain. Support the implementation of the procurement target operating model that incorporates both processes change and system implementation to support the new model. Business partnering with the key senior & operational stakeholder community, globally and regionally, to align requirements & fulfil these with a view of global/regional standardisation and leveraging global spend volumes as appropriate. The role may evolve during the project implementation and the maturity of the procurement function. It is essential for the role holder to proactively engage with stakeholders to build rapport, improve perceptions of procurement and influence/advise with your category experience. What experience you need? Excellent knowledge and experience in Corporate Service, FM & Premises and Marketing procurement categories essential; experience in Travel and TMC operations distinct advantage Demonstrable, detailed understanding of key suppliers and supply market dynamics of the category to be managed Good understanding of outsourced solutions in both FM (Integrated Facilities Management) & Property Management (Integrated Portfolio Management) Understanding of how large, global FM Services providers operate in the market advantage Proven track record of delivering savings Strong commercial acumen on responsible categories essential Organisational awareness, strategic thinking and managing of complex Procurement projects and engagements Affinity & adaptability to working with colleagues, stakeholders, and supply partners in different cultures across the Group to ensure adequate success Demonstrable experience in running tender process in a property and facility management procurement role, preferably within global financial organisation Strong business awareness, researching, investigating and problem solving. Ability to manage contracts and ensure delivery to performance targets Evidence of experience in stakeholder engagement and management, persuasive communication skills Experience with Microsoft Office (Excel, PPT, Visio), including but not limited to ability to analyse data using pivots and V-Lookups Ability to perform business process and impact analysis Good understanding of Process Excellence tool set (Six Sigma, Lean) advantage

  • City of London
  • Permanent
  • Up to £65000.00 per annum

Receptionist/Office Administrator

Start ASAP Highly successful international investment firm based in the City is looking for an experienced corporate receptionist with strong administration and communication skills both verbal and written to provide support to the Office/Facilities Manager. The ideal candidate will have great people's skills and be prepared to provide a 5 star service to internal stakeholders. Responsibilities:- Maintaining the smooth running of the reception area Ensuring sufficient supplies for breakfast, teas, coffees etc and be responsible for ordering lunches for the London office Onsite contact to assist with purchasing and IT needs for receiving in the swing space and with any building needs on this floor Bi-weekly food orders for all on-site employees including raising delivery and parking permits, stock control of all food Ongoing management of lunch account, management of daily lunch email and maintenance of the kitchen when housekeeper is not present New joiner administration: print new building passes, office tour for all floors, Maintenance of conference rooms Answer phone and divert calls Assist with office activities, events and other business needs as assigned Serve as first point of contact for all facilities related issues Assist with office supply ordering Provide back up to Office Coordinators on all floors Skills and experience required Previous administrative support experience required Strong written and verbal communication skills are essential Must have excellent organisational skills and strong attention to detail Proven ability to multitask, prioritise and take direction from multiple sources High level of proficiency with Microsoft Outlook Calendar; experience using Microsoft Excel, Word and PowerPoint A customer service-oriented approach A strong affinity for food and nutrition Must possess strong initiative to push tasks/projects to completion and the ability to work well independently Maturity and ability to handle confidential information with discretion Dedicated team member that works well in a group project setting Good level of education

  • London
  • Permanent
  • £30000.00 - £45000.00 per annum + plus excellent benefits and bonus

Senior Legal Secretary

Opportunity to join a leading, global law firm and be part of their growing Edinburgh team. With a strong presence in over 40 countries, their global reach ensures that they can operate and help businesses with their legal needs anywhere in the world and continue to lead the legal industry by attracting some of the brightest legal professional in the world. This role will work within their hub function and takes ownership for the efficient running of the team by role-modelling as an effective and responsible team member and act as workflow supervisor where required. As Senior Secretary - Corporate you will take ownership and responsibly to ensure the work is undertaken in the most appropriate way by actively engaging with the workflow through the team inbox. This role is a traditional legal secretary support role and requires previous experience working in a law firm. What you will be doing? Coordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes Organising meetings, ensuring rooms and conference facilities, video conference facilities are booked, liaising with attendees if necessary both internal and external and making sure that any required catering and technical equipment is in place Manage expectations in terms of deadlines and outcome of tasks assigned Responding and dealing with external or internal telephone calls and queries in a professional manner and taking clear and concise messages for other members of the practice group as required Organising travel arrangements through the travel desk, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries Preparation of key documents including visas, correspondence (including invitation letters), travel invoices, expense claims and maintenance/filing of copies Understanding the document management processes. Amending and re-formatting documents when appropriate to do so, ensuring that completed documents are delivered accurately and to a consistently high standard Learning to organise agendas, presentations and meeting papers, including print production and timely distribution; ensuring that fee earners have all documents and adequate preparation time Supporting the secretarial team by ensuring the timely completion of the support team's shared work, ensuring work of an appropriate level is dealt with according to priority Demonstrating flexibility with working practices in line with the business need, especially in times of pressure/ high workload Organisation of file management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required Working towards full capability for managing and understanding of the end-to-end billing process, of standard bills, using Elite (internal financial system). Following the relevant procedures and prompting fee earners to complete all necessary time recording, or to enter such time recording on their behalf Creating standard bills, disbursements, amending narratives as well as requesting credit notes Understanding the client matter opening, client reporting and client balances processes Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool) Providing administrative support to fee earners with conflict searches and audit requests Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc Technical: Extensive relevant experience as a Legal Secretary Have a strong working knowledge of WorkSite and Bighand or similar tools IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook) & Lync - Skype for Business Excellent diary management Exemplary document management and filing Excellent telephone manner Detailed understanding of billing Excellent organisation and prioritisation skills Applies knowledge and judgement to solve problems and make decisions Experience of delegating to, and training, junior team members Personal: Friendly, personable and approachable Excellent communicator- both written and verbally Adaptable and flexible Confident and professional Conscientious and diligent

  • Edinburgh
  • Permanent
  • Up to £25000 per annum

Receptionist

A global property firm are seeking an organised and warm receptionist to cover their front desk on a temporary position for upcoming holidays. This would suit caniddates who are ideally looking for part time work or enjoy doing adhoc days. Reception experience is required. Key Responsibilities: Meeting and greeting clients. Booking meetings. Arranging couriers. Keeping the reception area tidy. Answering and forwarding phone calls. Screening phone calls. Sorting and distributing post. Skills and Experience: Previous experience working in a corporate reception role Possesses a very customer focused manner, confident in delivering exceptional services in all circumstances and environments Well-organised Thrives in an environment where providing solutions is key to success, demonstrating creativity to problem solving Previous experience and comfort working with technology in service delivery, and possessing the ability to adapt to new technology as it is launched and confidence to demonstrate at interview Friendly and Polite Maintains pride in personal appearance, following any guidelines set by the company Ability to react quickly, and prioritise needs in a fast-paced environment Team player, supports all colleagues to achieve with a 'One Team' focus Efficient Self-motivated IT literate Good communication skills - both written and verbal If you feel like this role is a good fit for you, please apply now!

  • Birmingham
  • Temporary & Contract
  • Up to £11 per hour + holiday pay

Team Assistant

Highly successful financial services firm based in London is looking for an experienced Team PA to provide support to a friendly, dynamic and busy team. Key to the role is the provision of excellent administrative services and support whilst working closely with other members of the Secretarial Support Team and enhancing communication throughout the Company. The role includes dealing with people, organising meetings, ensuring the smooth running of the office as far as is practicable and finding solutions to administration issues that arise. You will also act as back-up support to fellow Assistants when required including the Executive Assistant who supports the senior executives in the company. Responsibilities To provide cover when senior EA's have annual leave or are sick. To be able to jump between both teams with flexibility and ease. Day to day diary management of the Manager and team Rebranding documents. Event/social organisation - i.e lunches, Christmas parties for the team. Assist with the recruitment process for teams as required - eg scheduling interviews, welcoming guests Invoicing and arranging payments with accounts. Booking travel as required (itineraries, visas, best practices) Liaising with internal colleagues and external clients on a daily basis. Processing team member expenses Ad-hoc tasks (registering guests, presentations, events, IT matters, business cards etc) Printing and binding a large volume of documents. Organising meetings and logistics (room booking, meeting materials, visitors, reconfirming meetings etc) Be on hand for overflow work from EA's. Skills and Experience required Previous Team PA experience Team Player Excellent communication skills Highly Organised - Ability to work under pressure and prioritise workload in a fast paced environment. Ability to work autonomously with limited supervision Very good working knowledge of MS Office Very good time Management Discreet and confidential .

  • London
  • Permanent
  • £40000.00 - £50000.00 per annum + plus benefits and bonus

Team Secretary

A City-based, international bank requires an experienced Team Secretary to support a busy team for 6 months to cover a maternity leave Key Responsibilities Business trip arrangement (booking transport, accommodation, visas etc) Preparation of gift and entertainment and related expense applications Printing and binding of marketing materials Processing of expenses and monitoring costs Processing of invoices Diary and schedule management Booking meeting rooms, sending meeting invitations, conference call arrangements The taking and distribution of meeting minutes as required Stationery orders Registering vendors on the company database Archiving of documents Arranging couriers Maintaining absence reports Preparation of PowerPoint slides and other materials for presentations Events coordination as requested Regular update of business continuity plan and EMEA organisation chart Visitor support Coordination of new joiner set up General administrative duties such as filing, scanning, photocopying and distribution of mail Skills and Experience Experience in a similar role within a commercial bank Proficient in Microsoft Word and PowerPoint and capable of quickly mastering the various different software applications and databases used Team player Ability to multi-task Ability to cope under pressure Ability to prioritise Attention to detail Strong work ethic Positive, can-do attitude If you possess the relevant skills and experience and are available immediately, please submit your CV today

  • City of London
  • Temporary & Contract
  • £160 - £180 per day + holiday pay

Corporate Receptionist

A global bank are seeking a Corporate Receptionist to help cover their busy front desk. This is a temporary position to cover holiday and sickness. Corporate Reception experience is essential. Key Responsibilities: Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills and Experience: Proven work experience as a Receptionist, Front Office Representative or similar role Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organisational skills Multitasking and time-management skills, with the ability to prioritise tasks Great customer service skills If you are a delightful Corporate Receptionist with relevant experience, please apply now!

  • Leicester
  • Temporary & Contract
  • £11.00 - £12 per hour + holiday pay

Executive Assistant/OM

Executive Assistant/OM - West End - £60,000 - £65,000 We have an outstanding opportunity supporting as an Executive Assistant/Office Manager to work for a start-up boutique finance platform who are an offshoot of a very successful finance house. The role is a mixture of Executive Assistant/Office Manager duties supporting a busy Head and team of 4 based in brand new offices, which are fully set up, in the West End. Hours: 8-6 or 9-6, five days onsite. You will be the lynch pin of the office, assisting the team with secretarial duties and handling the office management piece and really making the role your own. Ideally, you will come from an investment banking or private equity background, sharp end finance background and be really happy to handle a role that is 80% EA and 20% OM. Perhaps you are currently supporting a global team at pace and really want to drill down on duties and work in a really boutique environment. You should be used to jugging priorities and evidence supporting a busy team within the finance sector. The two senior stakeholders will be your primary focus, but with great all round ability to look after the other stakeholders as required. You will be a leader developing culture and should be ideas and process driven with superb communication skills as you will be the ambassador for the office, greeting and welcoming guests. This is a fantastic opportunity to support a brilliant business and complete flexibility is required around tasks, as you will handle the EA side seamlessly, including heavy diary management, complex travel and itineraries and arranging meetings/ liaising with clients at the highest level. You will also get the variety of the 20% OM piece where you will be able to have ideas and put your stamp on the office going forward. A really warm and friendly applicant who has an excellent finance background, will thrive and make this role their own and a key criteria is a complete willingness to handle such a variety of tasks with relish. We are looking for a candidate with fantastic EA skills who is highly organised and passionate in providing a first-class service. You will also be excited about the OM duties and happy to work in a boutique environment in a high performing business! A super career awaits! Job spec Full diary management for Executives Schedule a variety of meetings, conference calls, video conferences both internally and externally Arranging international and domestic travel (flights, hotels, cars etc.) via travel agent Assisting in preparation and printing of presentations & proposals Providing administrative assistance for colleagues from other office locations, who frequently visit the London office Completing corporate card expenses and out of pocket expenses Telephone and email coverage Preparation and set up of refreshments for internal meeting rooms Updating CRM on Salesforce Office Manager Responsibilities: Responsible for all general office administration work Interface effectively with Head Office for Administration Interface effectively with local third party companies for Company Secretary, IT and other services Initiate and maintain office filing system for electronic and hard copy files Administer employees' Leave Records Upkeep of office premises and equipment Liaison with local suppliers - responsible for the purchasing and inventory control of office supplies, equipment and refreshments Supervise and coordinate local administration services e.g. cleaning and courier service Requirements: Ideally, experience in secretarial support / office management within Financial Services sector, ideally Private Equity, Investment Management or Investment Banking Ideally experienced in working for a global team Advanced MS Office including Word, MS Outlook, Excel and PowerPoint Good team player with a proactive attitude, takes initiative and has ability to work without supervision Excellent communication skills at all levels Ability to work calmly and efficiently in a pressurized environment Ability to handle multiple tasks and competing priorities, often with tight deadlines Apply today for immediate screening. We are looking for a career committed EA with Office Management who enjoys the EA piece and is happy to work in a smaller office with a simply brilliant team. A super opportunity awaits the right candidate!

  • London
  • Permanent
  • £60000 - £65000 per annum

Corporate Receptionist

A global bank are seeking a Corporate Receptionist to help with their busy front desk. This is a temporary position and would suit a professional candidate who is happy to cover sickness and holidays. Corporate Reception experience is essential. Key Responsibilities: Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills and Experience: Proven work experience as a Receptionist, Front Office Representative or similar role Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organisational skills Multitasking and time-management skills, with the ability to prioritise tasks Great customer service skills If you are a delightful Corporate Receptionist with relevant experience, please apply now!

  • Leeds
  • Temporary & Contract
  • £11 - £12 per hour + holiday pay
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