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LMA Recruitment - Business Support

LMA Recruitment - Business Support has been in the industry for over 20 years. With decades of experience, we service businesses across the UK, Europe and APAC. Whether you are looking for a temporary or permanent opportunity in a Business Support role, our industry knowledge and connections will provide you with an advantage, making you a competitive candidate.

LMA Recruitment has seen an increase in the Business Support workforce, which has allowed us to dedicate some of our most experienced recruiters to focus and specialise in this space. We recruit for temporary and permanent positions at all levels across the secretarial support framework, which includes office managers, executive assistants, PAs, corporate receptionists and administrators.

LMA Recruitment - Business Support teams up with Ball and Hoolahan, our sister company based in our LMA Recruitment London office. Ball and Hoolahan is a specialist marketing recruitment company with over 30 years of experience. Their deep roots and connections in marketing, provide our candidates with an advantage in securing your next role. To learn more about our sister company Ball and Hoolahan, click here.

Take a look at our latest Business Support roles below or contact any of our experienced consultants for further advice.

Looking for talent in Business Support? Contact us today.

Our Salary Guide

Download our latest salary guide covering roles across Business Support.

Latest roles.

Office Coordinator

A global online trading platform requires an experienced PA and Office Coordinator to cover a 12 month maternity leave. You will act as PA to the CEO and Board members when they are in the office in addition to general office and facilities administration and cover of the reception desk when required. Key Responsibilities Proactive and professional PA duties for CEO and senior management Take minutes at management-level meetings Regular liaison with the landlord and facilities management team to ensure best service received Control of agreements with local contractors such as cleaners, refreshments and maintenance Organise travel arrangements and manage 'Events' booking procedure whilst employing a cost-conscious approach Overall control and supervision of staff accommodation including booking process and liaison with landlords, maintenance and cleaning, procurement and maintenance of furniture Organise transport and accommodation as required for inbound and outbound trips Organise company events or parties, where necessary utilising other employees to form a committee Skills and Experience Well spoken, well presented and articulate at all times as the first contact with the company; excellent communication skills and telephone manner Effective taking and distribution of meeting minutes Strong, demonstrable PA and office administration experience Excellent organisational, time management and planning skills Appropriate competence in IT skills including MS Office applications Strong interpersonal skills, able to deal with people at all levels within an organisation Ability to multitask; proactive approach; problem solving using own initiative The highest levels of integrity, honesty and confidentiality Strong interpersonal skills, friendly and approachable, able to deal with people at all levels within an organisation If you possess the relevant skills and experience and are available from the beginning of January for a 12 month contract, please submit your CV today

  • City of London
  • Temporary & Contract
  • Up to £40000.00 per annum

Senior EA

A leading Financial Publishing firm are seeking an experienced Senior EA to support the Group CEO. This is a temporary contract starting December until the first week in April. The ideal candidate must have experience supporting at C-Suite level, have extensive diary, travel and expense management skills and also be a confident communicator. This position is based 5 days on site, with some exception to work from home one day a week if the CEO is not in office. Key Responsibilities: Manage complex diaries across a number of time zones. Advanced MS Outlook essential. Managing mailbox with efficiency and discretion at all times. Answer multiple phone lines and taking messages, if necessary Manage the processing of invoices via SAP (online system). Training will be provided. Manage the processing of expenses via Barclaycard Spend Management (online system). Training will be provided. Arrange both internal and external meetings and when required collate and issue agendas. Book meeting rooms using the Condeco system, including refreshments. Arrange lunches for internal meetings. Notify Front of House (FoH) of external visitors. Organising global conference calls - both audio and video as necessary, again across a number of different time zones. Extensive domestic and international travel, accommodation and visa arrangements. Personal administration, as and when required. Organise Group Strategy departmental events including team volunteering. Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA's across the commercial divisions and Global Support functions. Flexibility to cover senior EA's absence, as and when required. Support in preparing presentations, often at short notice. Intermediate user of MS PowerPoint essential; advanced user capabilities preferred. Support in preparing reports. Advanced user of MS Word essential. Organise and set agenda for large, often complex cross-business executive events, including but not limited to PLC PM, PPPs, budget meetings, annual Board strategy away day, and others Organise meetings with bankers, brokers, advisors related to Corporate Development and M&A Support broader Corporate Development team on an ad hoc basis Skills and Experience: Excellent verbal and written communication skills Strong interpersonal skills with an emphasis on working within a team spirited environment. High standards of accuracy, quality and attention to detail. Willingness to provide and accept feedback. Flexible and possess ability to adapt to a fast-changing and growing environment. Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.

  • City of London
  • Temporary & Contract
  • £30.00 - £40 per hour + holiday pay

Team Secretary

A leading insurance company requires an experienced Team Assistant to maintain the smooth running of various teams through a variety of administration and clerical duties on a temporary basis. This could become permanent for the right candidate. Key Responsibilities Opening and maintaining files in accordance with agreed procedures Processing approved invoices in accordance with agreed procedures Managing and coordinating diaries as required Booking meeting rooms, refreshments, internal lunches etc. using the internal online booking system. Setting up and testing AV facilities in the rooms if necessary Meeting and greeting guests if required Assisting with preparation of agendas and reporting items for board and committee meetings Audio and copy typing as required Assisting in the preparation of presentations using a variety of programs e.g. PowerPoint, Word etc. Arranging travel: flights, trains, taxis', hotel accommodation, visas - obtaining quotes and liaising with travel booker. Ordering foreign currency if required. Assisting with preparation of expenses forms for travel, entertaining etc. as required Arrange postage and couriers as necessary Provide cover for Team Secretaries and generally assist other departments as required Skills and Experience Secretarial/Administration experience gained in financial or professional services firm. Computer literate and familiar with all MS Office packages (Outlook, Word, Excel, PowerPoint etc) Accurate / detail orientated - excellent attention to detail. Communication - excellent communication skills both in written and verbal. Organised and methodical - ability to organise and produce work of a high standard under time pressure. Customer focused - proactive and recognises the needs of external / internal customers and consistently delivers. Team work - willing to work as part of a team and to assist colleagues as necessary. If you possess the relevant skills and experience and are available immediately, please submit your CV today

  • City of London
  • Temporary & Contract
  • £30000 - £35000 per annum

EA - Investor Relations - West End £55-60K Hybrid

EA - Investor Relations - West End - Hybrid - £55K-£60K We have a superb opportunity which is exciting and fulfilling in a finance house that has an enviable reputation and are looking for an outstanding full-time EA, based 3 days onsite and 2 from home. Hours 9-6pm with a little flexibility. This role is supporting within investor relations and marketing and supporting a busy team of 3, including the Head of Department, (IR). The stakeholders are career committed, dynamic and wanting an EA to really get involved and provide exceptional administrative support and we are seeking an individual who can become a real lynch pin and a candidate who has superb interpersonal skills who will be a natural ambassador for the team, both internally and externally. You will be adept at extensive diary management and travel arranging and arranging meetings and updating the CRM and you will have a keen interest in investor relations. The role is varied and exciting and we are looking for an individual who loves to arrange events and has some experience within this field, coupled with solid EA skills. The EA aspects are the primary function of the role, followed by support managing internal events and assisting the marketing team with external functions (around 20 per year). The candidate will have to the chance to assist and attend in external events and manage all the internal events for the company and should be a confident and poised professional who really enjoys adding value and going that extra mile. Overall, this is an outstanding role for an EA who is totally switched on who wants to work in a high performing finance house where its a really supportive environment and you will work with like-minded professionals who are truly exceptional in their field. Apply today for immediate screening. This is an outstanding opportunity, with a superb boutique investment house, based in the West End.

  • London
  • Permanent
  • £55000 - £60000 per annum

Corporate Receptionist London

A leading financial services firm requires an experienced front of house receptionist in their London office to cover holiday and sickness! Key Responsibilities * To ensure that all visitors experience service excellence consistently, providing a warm, courteous and prompt welcome on arrival and throughout the client journey * To host the main reception area energising the space and creating lasting impressions * To provide an information service for the local area and liaise as a point of contact between clients and hosts, enhancing service with a concierge approach * Ensure that the visitor and client spaces are immaculate at all times, taking ownership of the space and reporting issues appropriately * Proactively deal with enquiries and requests in person, via the telephone or email, in a timely and professional manner * Communicate to the Guest Services Team Leader/Supervisor any new / ongoing / potential issues and complaints so that they are addressed accordingly * Support the training of new Guest Services team members * Liaising with other departments, namely security, facilities, and hospitality services * Ensure Security and Health and Safety procedures are adhered to at all times. Skills and Experience * Previous experience within a Front of House role in a corporate environment, 5-star hotel, member's club or flagship airline * Self-motivated individual committed to service excellence * Possesses an operational knowledge of all reception services and standard operating procedures, together with in house meeting reservations procedures, and other internal/external communication methods * Ability to demonstrate empathy, excellent customer service and practical skills * Skilled in guest/client service and confident in striving for excellence * Must have excellent organisational skills and good attention to detail * Must be computer literate including MS Office * Ability to use own initiative and takes ownership * Professional and high standard telephone etiquette * Should have an excellent and positive "can do attitude" and a great team player and supporter * Able to work in a busy and pressurised environment providing a discreet and personalised service. If you possess the relevant skills and experience and are available immediately, please submit your CV today

  • City of London
  • Temporary & Contract
  • Up to £13 per hour + holiday pay

Receptionist

A global property firm are seeking an organised and warm receptionist to cover the front desk for one of their Chesterfield sites on an adhoc basis. Key Responsibilities: Provide a professional welcome to all staff, clients, and visitors to the building. Ensure smooth running of day to day operations of the office space and ensure customer expectations are exceeded. Manage shared email inbox, responding promptly to customer requests and queries. Promote a safe and healthy working environment and ensure compliance with all Company policies and procedures; as well as client site policies, procedures and working arrangements. Provide new starters and contractors with security passes - including taking pictures and printing passes using hardware/software provided. Manage all vending areas, kitchens, and pantries, replenishing and maintaining the highest of standards Manage all stationery and printer hub requirements, ordering stock, replenishing, and maintaining the highest of standards Management of the meeting room booking system; including ordering and set up of catering as required. Monitor daily meeting room activity and proactively check meeting rooms are clean and tidy between meetings. Log reactive maintenance jobs and monitor progress of job until completion. Receiving of re-directed mail, scanning to the Indexing Team and returning cherished documents to members. Liaise with 3rd party suppliers and contractors to ensure provision of effective services including but are not limited to cleaning, hygiene, vending, M&E and Landlord services. Escalate any service concerns to Senior FM as required. Carry out daily floor walks to ensure Office environment is safe and presentable and identify and log any building issues/concerns for resolution. Liaise with Senior FM to ensure completion of required H&S audits, processes, and documentation. Carry out accident investigation and reporting as required. Skills and Experience: Previous experience in a reception role is essential Excellent Microsoft Office skills including Word and Excel Excellent organisational and communication skills Excellent customer service skills. A positive and warm approach is essential with excellent personal presentation. Excellent written and verbal communication skills. Ability to work unsupervised and take on responsibility. Positive about change, with a flexible attitude to working practices and demands. Attention to detail and presentation. Ability to act decisively and remain calm under pressure. This is not a 'desk-only' based role; you will be expected to be present and mobile within the Occupier's floors

  • Chesterfield
  • Temporary & Contract
  • £10 - £11 per hour + holiday pay
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