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Temp to Perm, Team Assistant, £35,000

  • Location: London
  • Sector: Secretarial
  • Salary: £35000 - £38000 per annum
  • Job type: Permanent
  • Date posted: 11/10/2017
  • Job reference: LW1110
This vacancy has now expired.

We are looking for an exceptional team assistant to start immediately. You will provide full secretarial support to the CFO and finance team. This is a central role in the partnership and you will be extremely organised and immaculately presented with a 'can do' attitude.

This is a fantastic opportunity to work within a boutique finance firm based in luxurious offices in the City. You will play a crucial part in the team and really become integrated and the 'go to' person.

We are looking for a candidate of graduate calibre, someone that can demonstrate excellent organisation skills and will work well under pressure, juggling a variety of tasks. You must be able to maintain composure in a high-pressure environment and be confident in working with people at all levels.

Responsibilities/ Duties

  • Supporting members of the Finance Team with their business requirements.
  • Reception cover during lunchtimes.
  • Scheduling and coordinating international and domestic travel including flights, trains, accommodation and ground transportation.
  • Coordinate necessary visa and passport renewals.
  • Extensive coordination of busy and complex diaries with continuous changes to schedules, you may have to work across multiple time zones.
  • Travel coordination, producing itineraries.
  • Prepare and submit team expenses.
  • Maintaining the finance team filing systems both electronic and paper.
  • Answering phones and directing calls to the appropriate parties in an efficient and professional manner.
  • Creating and editing both PowerPoint and Word presentations.
  • Typing reports and correspondence.
  • Be familiar with the company's Expense and Travel policy and always stay within these boundaries.
  • Taking ownership for the smooth running of the 5th floor including meeting and greeting clients/visitors, answering phones, managing the meeting rooms, taking receipt of any deliveries, overseeing the coffee point and stationary supplies.
  • Project work for the finance team. For example: drawing organograms, collating legal and financial documentation.
  • Additional duties and tasks as required.

Hours 8.30am-5.30pm with flexibility, please apply today for immediate screening.

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