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Team Secretary

  • Location: London
  • Sector: Secretarial
  • Salary: £24000 - £26000 per annum + excellent benefits
  • Job type: Permanent
  • Date posted: 11/01/2018
  • Job reference: JH110118
This vacancy has now expired.

A leading financial institution requires an experienced Team Secretary to provide secretarial and full administrative support to two managers and their teams.

Key Responsibilities

  • Diary management, including liaising with internal and external contacts, producing papers for the following day and chasing briefings.
  • Monitoring compliance standards for the team, including logging incoming correspondence to ensure that service standards are met for responses and producing monthly management information reports.
  • Responsibility for the records management of the team, maintaining an electronic filing system and firm inboxes with a good knowledge of Records Management.
  • Dealing with general correspondence and queries from firms.
  • Planning and arranging domestic and international travel.
  • Attending internal (and possibly external meetings), minute-taking and chasing up actions.
  • Willingly covering for colleagues to provide effective support to other teams as required.

Skills and Experience

  • Previous experience as a secretary within a corporate environment, is essential
  • Strong organisational, prioritisation and time management skills, with the ability to work in a structured way to a high standard against tight deadlines
  • Ability to manage multiple tasks and issues
  • Self-starter who can operate proactively with limited guidance using own initiative
  • Ability to build good working relationships and networks
  • High level of accuracy and a good attention to detail
  • Willingness to learn
  • Proven ability to work effectively as a team player
  • The ability to work proactively, using own initiative and with minimal supervision
  • Excellent administrative skills
  • Good computer skills including Word, Excel, PowerPoint and Outlook

If you possess the relevant skills and experience, please submit your CV today

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