A City-based, international bank requires an experienced Team Secretary to support a busy team for 6 months to cover a maternity leave
Key Responsibilities
- Business trip arrangement (booking transport, accommodation, visas etc)
- Preparation of gift and entertainment and related expense applications
- Printing and binding of marketing materials
- Processing of expenses and monitoring costs
- Processing of invoices
- Diary and schedule management
- Booking meeting rooms, sending meeting invitations, conference call arrangements
- The taking and distribution of meeting minutes as required
- Stationery orders
- Registering vendors on the company database
- Archiving of documents
- Arranging couriers
- Maintaining absence reports
- Preparation of PowerPoint slides and other materials for presentations
- Events coordination as requested
- Regular update of business continuity plan and EMEA organisation chart
- Visitor support
- Coordination of new joiner set up
- General administrative duties such as filing, scanning, photocopying and distribution of mail
Skills and Experience
- Experience in a similar role within a commercial bank
- Proficient in Microsoft Word and PowerPoint and capable of quickly mastering the various different software applications and databases used
- Team player
- Ability to multi-task
- Ability to cope under pressure
- Ability to prioritise
- Attention to detail
- Strong work ethic
- Positive, can-do attitude
If you possess the relevant skills and experience and are available immediately, please submit your CV today
