Team Secretary

  • Sector: LMA UK Business Support
  • Contact: Jenny Maxwell
  • Contact Email:
  • Duration: 6 months
  • Start Date: asap
  • Client: LMA
  • Location: City of London
  • Salary: £160 - £180 per day + holiday pay
  • Expiry Date: 22 July 2022
  • Job Ref: BBBH397896_1655909275

A City-based, international bank requires an experienced Team Secretary to support a busy team for 6 months to cover a maternity leave

Key Responsibilities

  • Business trip arrangement (booking transport, accommodation, visas etc)
  • Preparation of gift and entertainment and related expense applications
  • Printing and binding of marketing materials
  • Processing of expenses and monitoring costs
  • Processing of invoices
  • Diary and schedule management
  • Booking meeting rooms, sending meeting invitations, conference call arrangements
  • The taking and distribution of meeting minutes as required
  • Stationery orders
  • Registering vendors on the company database
  • Archiving of documents
  • Arranging couriers
  • Maintaining absence reports
  • Preparation of PowerPoint slides and other materials for presentations
  • Events coordination as requested
  • Regular update of business continuity plan and EMEA organisation chart
  • Visitor support
  • Coordination of new joiner set up
  • General administrative duties such as filing, scanning, photocopying and distribution of mail

Skills and Experience

  • Experience in a similar role within a commercial bank
  • Proficient in Microsoft Word and PowerPoint and capable of quickly mastering the various different software applications and databases used
  • Team player
  • Ability to multi-task
  • Ability to cope under pressure
  • Ability to prioritise
  • Attention to detail
  • Strong work ethic
  • Positive, can-do attitude

If you possess the relevant skills and experience and are available immediately, please submit your CV today