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Team PA

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £30000 - £38000 per annum + plus benefits and bonus
  • Job type: Permanent
  • Date posted: 21/06/2019
  • Job reference: MM - 4736
This vacancy has now expired.

My client who is a highly successful international asset management firm based in the City is looking for an experienced junior PA, ideally from a boutique investment firm or executive search firm looking to enhance their secretarial experience working for a team of professionals. Working within a fast paced and busy environment your duties will include:

  • Full PA support to selected members of the team, including diary management of very busy and fluid diaries
  • Arranging various visa applications, flights and itineraries for travel particularly in Europe, the US and Asia
  • Booking meeting rooms and catering as required
  • Being a point of contact for visitors for the team; meeting and greeting
  • Taking telephone calls and passing on messages in a timely and accurate manner. Following up with team members to ensure assigned tasks have been completed
  • Processing invoices and expenses for the team, ensuring adherence with relevant policies and procedures
  • Managing relationships with the whole team effectively and working proactively to ensure everyone is sufficiently supported at all times, particularly during busy periods
  • Assisting the Communications & Marketing team in the organisation of events (both external and external).
  • Liaising with IT support to report any problems with technology
  • Data/Contact Management
  • Distribution of mail to the team
  • Ordering of Stationery
  • Ad-hoc tasks for the team
  • Providing holiday and sickness cover for PAs

Skills and experience required

  • Excellent interpersonal and communication skills, high level of professionalism and an ability to interact with people of all levels both internally and externally.
  • Proactive approach, self-motivated with an ability to allocate tasks to self without prompting.
  • Career oriented and with a good degree of drive and interest in the business and a desire to make a contribution and add value.
  • Ability to prioritise under pressure; managing multiple tasks with conflicting deadlines.
  • Strong attention to detail, must be very accurate and also numerate.
  • A team player, customer focused, with good telephone manner.
  • Good knowledge of Microsoft tools, particularly Outlook.

Who we work with

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