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Team PA/IT Assistant

  • Location: London
  • Sector: Secretarial
  • Salary: £30000 - £35000 per annum + plus benefits and bonus
  • Job type: Permanent
  • Date posted: 21/01/2019
  • Job reference: MM - 4711
This vacancy has now expired.

My client who is a very well established asset management firm based in the West End is looking for an experienced Team Secretary to provide support to a team of professionals. This is a busy and varied role and would suit someone who enjoys being the go to person and troubleshooting basic IT/technology issues.

Duties include:

  • Diary management; arranging and confirming meetings and managing around priorities
  • Travel booking arrangements including:
  • General correspondence, photocopying, scanning, sending faxes in a timely manner
  • Organising expense claims
  • Assisting with the preparation of reports (including printing, copying, binding and distribution)
  • Assisting with ad-hoc projects
  • PC Software: Proficiency with Microsoft Office package (Word, Excel, PowerPoint, Outlook)
  • Ad hoc lunchtime reception cover including holiday and sickness cover
  • Provide first response assistance to office staff and remote users (including desktop, phone, network and systems support)
  • Act as a liaison between the external IT providers and the wider team (including following up and ensuring issues are resolved to the user's satisfaction)
  • Installation, operation and maintenance of the computer systems and other technologies, such as communication systems
  • Be forward thinking about technology requirements.
  • Liaising and negotiating contracts with vendors to ensure effective implementation of hardware and software
  • Writing reports, track inventory, evaluating new technologies

Skills and experience required

  • Can-do attitude, i.e. pitching in to get the job done
  • Fluent English (written and oral), other languages desirable.
  • Works well under pressure
  • Proactive with strong initiative
  • Well-rounded understanding of technology and a willingness to learn
  • An eye for accuracy
  • Good communication skills
  • Highest degree of confidentiality
  • Flexibility on hours, often at short notice
  • Team player

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