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Senior Receptionist Cityc£30,000p.a.

  • Location: London
  • Sector: Secretarial
  • Salary: £28000 - £32000 per annum + plus benefits and bonus
  • Job type: Permanent
  • Date posted: 16/02/2018
  • Job reference: MM - 4651
This vacancy has now expired.

Immediate Start - fabulous offices

Do you pride yourself in offering a 5 * front of house service and being part of a highly successful firm and enjoy their fabulous benefits?

My client who is a large well established investment bank is looking for a polished, experienced corporate receptionist who has previously worked for an international organisation. Working alongside another receptionist, your duties will include:

  • Ensuring the smooth and efficient running of the reception desk on a day to day basis, providing guidance to the other receptionist(s) where needed and supporting the Senior Operations Manager
  • Booking rooms and proactively managing the meeting room suite to include daily checks, tracking and confirmation emails
  • Working with the Operations Assistant on projects improving front of house processes, improving quality and service
  • Ensuring accurate door access control for joiners & leavers plus issuing and tracking temporary, permanent and lost passes
  • Carrying out door access audits on a quarterly basis
  • Assisting the set up of events, such as pre event logistics, diary management for set up, client registration, handling catering requirements or arranging additional cleaners
  • Processing invoices to include entertainment expense submissions for catering, business cards and other ad-hoc expenses. Ensuring payment deadlines are met by the reception team
  • Managing the Housekeepers diary on a day to day basis
  • Ordering and maintaining reasonable levels of stocks and overseeing the Housekeeper's day to day duties ensuring stock levels are managed and meeting rooms are to a high standard
  • Organising external couriers UK and International for the London office, to include handling special deliveries or internal couriers
  • Other administration tasks and ad hoc duties

Skills and Experience requried

    • Previous Corporate Reception experience required, two years minimum
    • Demonstrating ability to perform under pressure in a fast paced environment showing this with ease and always a smile
    • Leadership and management skills; supporting previous Receptionists/Reception teams
    • Qualifications that reflect adequate numeracy and English skills
    • MS Office knowledge (such as Outlook, Word, Excel and Powerpoint)
    • Great attention to detail and demonstration of financial awareness
    • Excellent time management and organisational skills in order to prioritise workload and to deal with several tasks at once
    • Motivation and willingness to complete projects within agreed timeframes and to high quality standards
    • Trustworthiness when dealing with sensitive or confidential information
    • Being comfortable with working as part of a team as well as autonomously

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