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Senior Officer, PODD Contract Lifecycle Management

  • Location: London
  • Sector: Secretarial
  • Salary: £37684 per annum
  • Job type: Permanent
  • Date posted: 10/11/2017
  • Job reference: SM101117

Senior Officer, PODD Contract Lifecycle Management

This is a 23 month short term contract position

£37,684

The Senior Officer is responsible for:

  • Monitoring the operation of the PODD supplier / contract database (the 'Database') and the provision of advice and guidance to its users (both in PODD and across the Bank).
  • Developing guidance documents and training PODD staff and stakeholder department representatives on the use of the Database. Monitor the effectiveness of the Database and its reporting capabilities, identifying and proposing improvements to the Associate, PODD CLM.
  • Supervising change processes, especially in relation to the PODD's IT systems, including active engagement in the development and testing of new IT solutions.
  • Liaising with the IT Department of the Bank regarding the development of new reports and enhancements to existing reports.
  • Proactively maintain the quality of data in the Database, in order to allow for accurate reporting on all aspects of its contents including supplier performance, contract expenditure, and category spend and savings achieved.
  • Reconciling monthly data and reporting from the Database.
  • Providing regular and ad hoc reports on data held in the Database intended for a range of audiences including the Board, Donors, and Senior Management and Stakeholder departments.
  • Undertake statistical analysis of reports produced with high level summaries, including the Annual Report to the Board.
  • Monitoring the utilisation of the PODD budget and the provision of budgetary projections when required by the Associate, PODD CLM.
  • Performing other ad hoc duties according to the needs of the Department, and as directed by the Associate, PODD CLM including the issuance of standard contracts, extension and amendment documents.

Knowledge, Skills, Experience & Qualifications

  • High Computer literacy: Windows, MS Office (MS Excel in particular),
  • Proven budget management experience
  • Proven analytical skill
  • Excellent accuracy and attention to detail
  • Excellent command of English language
  • Excellent writing and communications skills
  • Excellent administration and organisational skills
  • Good level of numeracy
  • Ability to work independently
  • Good commercial, interpersonal judgment and acumen
  • Ability to perform well and work effectively under pressure with high workloads
  • Ability to work efficiently and as part of a team
  • Ability to communicate confidently and assertively at all levels
  • Excellent interpersonal skills, including tact and diplomacy
  • Reliable and flexible with a professional attitude

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