Accessability Links

Receptionist/Administrator

  • Location: London
  • Sector: Secretarial
  • Salary: £27000 - £29000 per annum
  • Job type: Permanent
  • Date posted: 07/02/2018
  • Job reference: JH070218
This vacancy has now expired.

A global not-for-profit organisation requires an experienced Receptionist/Administrator to manage their front of house area and deliver an excellent first impression of the organisation.

Key Responsibilities

  • Delivering a professional and welcoming first impression to visitors
  • Ensuring the reception area is always kept tidy and presentable
  • With a professional and friendly attitude, answering/redirecting calls and emails, including responding to basic enquiries when possible
  • Ensuring that the 7 busy meeting rooms are maintained throughout the day, keeping them neat and fit for purpose when they are not in use
  • Sorting and mailing incoming/outgoing post, including special deliveries and courier services
  • Assisting the HR & Office Manager in reviewing catering and office supply vendors each year, ensuring competitive prices and a high standard of service
  • Coordinating any external room bookings that take place, including ordering and laying out lunches, assisting with connecting the AV when necessary, ensuring an excellent all-round experience and administering the invoices
  • Managing the room booking system, ensuring that all meetings are booked correctly
  • Coordinating business cards orders
  • Arranging the induction plan for new starters, ensuring they get time in their diaries with all the key stakeholders
  • Assisting with the recruitment process in arranging interviews and getting them booked in the relevant stakeholders' diaries
  • Maintaining the staff telephone list, and reception electronic sign in pad with starters and leavers
  • Providing any adhoc support to the HR & Office Manager
  • Collaborating with the HR & Office Manager and various vendors to maintain the office environment to an excellent standard
  • Monitoring our kitchen, catering and office supplies, ordering more stock where necessary and administering the invoices, keeping within budget

Skills and Experience

  • Previous experience of working in a similar role within a corporate environment is essential
  • The ability to professionally communicate and interact with all levels of personnel within and outside the organisation in a friendly manner
  • Strong organisational skills with the ability to multi-task
  • Proficiency of Microsoft Office is essential
  • A confident, calm demeanour with a positive attitude
  • Ability to take initiative, work independently and be flexible
  • Well presented in appearance, representing the organisation to visitors
  • Driven and proactive
  • Reliable with good time management skills
  • Good eye for detail and office proud
  • Admin experience of Condecco room management system is desirable
  • Experience with Polycom VC systems (Trio and Group Series) is desirable

If you possess the relevant skills and experience, please submit your CV today

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