Accessability Links

Private Equity EA/PA to Partner

  • Location: London
  • Sector: Secretarial
  • Salary: £45000 - £50000 per annum + plus excellent benefits and bonus
  • Job type: Permanent
  • Date posted: 15/03/2019
  • Job reference: MM - 4721
This vacancy has now expired.

Highly successful and reputable private equity firm based in the heart of Mayfair is looking for an experienced PA with proven track record of supporting senior management within boutique investment/asset management firm to provide support to a very busy and demanding Partner and one other professional. No two days will be the same and will require someone who is a proactive, self-starter with a keen eye for detail.

Duties and responsibilities will include:

  • Manage complex business and personal calendars with little or no input from the professional - receive and vet invites and organise and prioritise meetings, both internally and externally, with multiple constituents, considering the logistics, technology and materials
  • Inbox management and responding where appropriate
  • Manage complex international and domestic travel arrangements, often with little advance warning
  • Processing expenses
  • Preparation of reports/proposals using PowerPoint
  • Reviewing correspondence, initiation preliminary work, and/or background information
  • Draft correspondence /responses on behalf of Professional
  • Setting-up video and telephone conference calls
  • Prepare board papers and supporting documentation well in advance.
  • Maintain accurate contact lists and associated mailing lists; proactively update without prompting.
  • Work within a team to support the professionals; provide back-up support, coverage and workload management
  • Participate in staff meetings
  • Support professionals, as requested,
  • Serve as Proxy to pre-clear trades and to pre-clear gifts and entertainment through the Firm's compliance system
  • Submit and reconcile medical reimbursement claims; work directly with providers to obtain accurate documentation to ensure timely reimbursement
  • Manage professional correspondence, special occasion card and gift giving including selection, payment and delivery where required
  • Support professional in their non-profit roles (e.g., fundraising campaigns, event invites and logistics, board and committee meeting attendance, etc.)
  • Ad-hoc presentation work
  • Handle designated projects as instructed by Operations Director. Examples of assignments include:
  • Plan conferences, events and dinners, both internal and offsite, with ownership of invites, budget, venue and logistics
  • Support document repositories and collection in connection with legal and compliance requirements

Skills and experience required:

  • Previous proven track record of supporting senior management within boutique investment firms
  • Advanced Microsoft Office skills - with particular emphasis on Outlook and Word, PowerPoint
  • Ability to work with highly confidential information
  • Excellent communication and interpersonal skills - poised, polished and articulate
  • Work with discretion and diplomacy
  • Handle multiple priorities simultaneously, with quality results
  • Excellent organisational skills; impeccable attention to detail
  • Resourceful, proactive approach - ability to stay one step ahead
  • Work to tight deadlines
  • Demonstrated ability to function as a strategic partner, while remaining professional under pressure; quality decision making and problem solving skills are key
  • Adaptable, flexible, dependable and accountable
  • Be supportive to the wider administrative team
  • German language advantage - but not essential

Who we work with

Other Clients