Accessability Links

Part -time Receptionist

  • Location: London
  • Sector: Secretarial
  • Salary: £11 - £12 per hour
  • Job type: Contract/Interim/Temporary
  • Date posted: 02/08/2019
  • Job reference: smpt101
This vacancy has now expired.

Specific responsibilities include:

  • Provide an efficient, professional and friendly reception service to all visitors and staff.
  • Operate the switchboard, ensuring all calls are dealt with swiftly and in a helpful and efficient manner.
  • Sort and deliver daily post to each department. Frank all outgoing mail.
  • Prepare packages and book couriers as and when required and keep appropriate records.
  • Ensure recorded and special delivery and courier post is completed accurately and in time for the last day collection.
  • Ensure all queries and enquiries are forwarded to relevant person(s).
  • Be responsible for maintaining up to date telephone lists and ensure that relevant staff and visitors are signed in the building.
  • Arrange and distribute security passes for guests and temporary staff.
  • Ensure reception area is kept tidy and presents a professional appearance at all times.
  • Manage day cleaner activities to ensure meeting room facilities and kitchen is clean and tidy at all times.
  • Responsible for keeping up to date Office procedural manual and Reception procedures.
  • Act as a main point of contact for all internal/external meeting room bookings and coordination or room set up including preparing and ordering necessary refreshments. Organising company lunches when needed.
  • Raise IT helpdesk tickets for assistance with Audio/Visual equipment set-up for meetings, when requested.
  • Order stationery & catering supplies as per budget and office requirements.
  • Maintain stationary and office refreshments stock and complete regular inventory audits.
  • Complete ad hoc project work and provide back-up secretarial support as requested including client visits, industry functions and conferences.
  • Order taxis, couriers and other services as requested by staff and visitors.
  • Use initiative to meet needs and anticipate requirements of both staff and quests
  • Any other duties as required

Required:

Excellent interpersonal skills

Helpful friendly manner

Ability to multitask and prioritize

Flexibility and can do' attitude

Follow up and follow-through skills

Ability to work in an organised and methodical manner

Ability to convey information clearly and accurately

Ability to maintain efficient record keeping systems

Ability to produce accurate and up-to-date records and reports as required

Ability to convey straightforward information, orally and in writing, to colleagues and customers of all levels

Ability to take personal responsibility for organising day to day targets

Ability to work effectively as part of a team

Ability to work in a discreet and sensitive manner

Ability to take direction and be a team player

Good working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and Internet

Smart and professional appearance

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