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Part Time Executive Assistant

  • Location: London
  • Sector: Secretarial
  • Salary: £40000 - £45000 per annum
  • Job type: Permanent
  • Date posted: 21/05/2019
  • Job reference: 210519EMW
This vacancy has now expired.

Part-time Executive Assistant - Mon-Thursday- West End - £40-45K - pro rata

Part-time role

Monday - Thursday

8.30 - 5.30pm daily

We have a superb opportunity supporting at Partner level in an exciting finance house working Monday - Thursday, based in luxurious offices in the West End. This is a high profile role within the organisation and we need an extremely organised and career committed individual who has a warm and engaging personality and an outstanding attitude!

It's a fantastic boutique environment and we are looking for a candidate who ideally comes from an investment banking, private equity or asset management background.

If you have supported at Partner level and are happy to handle diary management, extensive travel arranging, PowerPoint and expenses then apply today.

Having a superb working relationship will be key to success and really working in tandem with your Executive to provide seamless support.

EA DUTIES/RESPONSIBILITIES

  • Conserves Executive's time by preparing and sending emails on their behalf, putting reminders in place for telephone correspondence and emails, maintaining a schedule of people to meet when they are travelling, preparing research and documentation ahead of meetings.
  • Assist in preparing documentation, reports, presentations and announcements by proof reading, editing and formatting, for external distribution.
  • Prepares and carries out plans for various company policies; such as investor communications, marketing and social media.
  • Building excellent working relationships with the Executive's regular contacts and their assistants.
  • Liaise with Executive's personal staff in order to manage time efficiently.
  • High level contact with Investors including arranging travel and accommodation on occasion.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Proactively arranges executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Prompting on priorities and dealing with continuous changes to schedules and priorities in different time zones.
  • Mentoring Junior admin team members with a view to learning more about and providing a PA/EA approach to their team.

ADMINISTRATIVE DUTIES/RESPONSIBILITIES

  • Scheduling and coordinating international and domestic travel including flights, hotel and ground transportation.
  • Coordinating necessary visa and passport renewals.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies (such as breakfast seminars, attending training sessions and attending networking events).
  • Providing administrative support to visiting guests.
  • Arranging and setting up audio and video conference calls. Liaising with technical contacts as required.
  • Managing conference registrations and board attendance.
  • Preparing and submitting expenses.
  • Maintaining various databases in word, excel, outlook and CRM.
  • Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken.
  • Arranging and assisting on corporate events.
  • Excellent telephone manner. Answering phones and directing calls to the appropriate parties in an efficient and professional manner. Taking clear and concise messages and passing these on accordingly.
  • Preparing agendas and other relevant materials for key meetings.
  • Creating and editing both PowerPoint and Word presentations.
  • Printing and binding documents.
  • Maintaining general office filing both soft and hard copy.
  • Providing assistance and cover to the admin team including reception where necessary.
  • Filing current, closed and potential deals. Maintaining a central file (soft and hard copy).
  • Willingness to assist with all manner of tasks. Examples of this may include laying out lunches, making hot drinks, running errands and keeping the office clean and tidy.
  • Liaising and assisting IT support.
  • Additional duties and tasks as required.

Apply today for immediate screening.

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