Accessability Links

PA

  • Location: London
  • Sector: Secretarial
  • Salary: £30000 - £40000 per annum
  • Job type: Permanent
  • Date posted: 12/04/2018
  • Job reference: VW/29753

My Client, a Financial Services Firm, has an exciting oportunity for a highly organised and efficient PA to support two Senior Heads

Duties and Responsibilities

1. Supports Heads of Department 2. Provides assistance to other members of the team 3. Provision of highly organized administrative assistance for individual schedules and calendars and support for a small department 4. Coordinates travel, directions, and itinerary information and provides phone coverage. Acts as principal liaison with senior assistants the team 5. Assists with gathering of reports and preparation of the board packs for board meetings and for the meetings of various management committees. Assists in the implementation and ongoing maintenance of department record-keeping and filing systems some of which may be internet based 7. Compiles and maintains information relevant to the department management including maintaining budget and external cost information and presentations 8. Employs confidentiality and diplomacy when handling internal requests or preparing various reports 9. May prepare documents in accordance with established procedures 10. Some Minute taking 11. Participates in special projects and performs other related duties as assigned

Qualifications

    • A minimum of five years secretarial experience supporting a small size department.
    • In depth knowledge of Word, Powerpoint and Excel, Outlook.
    • Excellent organizational skills and interpersonal skills.
    • Ability to multi task with a can do attitude.
    • Comfortable working in an international environment.
    • Familiarity with a variety of software applications: Lotus notes, basic spreadsheet, database, record-keeping and presentation software.
    • Excellent telephone and interpersonal skills.
    • Ability to work independently within a small team as a self-starter.
    • Results-oriented and self-motivated.
    • Excellent listener and with attention to detail.
    • Ability to maintain confidentiality.

This would ideally suit someone who has worked within an Investment or Private Equity Firm or similar. If you are interested, please apply for an immediate screening

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