Junior Property Secretary

  • Sector: LMA UK Business Support
  • Contact: Sue Mollison
  • Contact Email: sue.mollison@lmarecruitment.com
  • Duration: 12 months
  • Start Date: asap
  • Client: LMA
  • Location: London
  • Salary: £15 - £16.50 per hour
  • Expiry Date: 26 June 2021
  • Job Ref: sm - 123365_1622126195

Job Title

Junior Secretary - Property (12 Month FTC)

Reporting to

Property Construction Partners

Hours

37.5 hours per week (Monday to Friday), 9.00am - 5.30pm. Additional hours may be occasionally required

Role purpose

To provide secretarial and administrative support to property fee earners.

Key responsibilities

· Production of documents and correspondence in line with the firm's style guide.

· Open files for new clients, create credit report, terms of business and client engagement letter.

· Management and preparation of new client take on procedures.

· Ensure both electronic and paper based filing up to date for the Property fee earners. To file documents and correspondence in date order; maintaining files in good order.

· Assist with the post completion work for Property.

· Archiving of files.

· General administration support as required by fee earners such as expense claims and cheque requisitions.

· Assist clients on the phone (where applicable) and take messages and pass to relevant fee earner(s) when absent or busy.

· Oversee the incoming dictations and engross finalised letters for signature once signed, scan to worksite.

· Prepare billing guides from list of file matters and prepare bill from completed guides.

· Keep track of payments and remind fee earners of overdue fees.

· Request searches and liaise with providers.

· Obtain planning documentation from Council.

· Uploading and filing Land Registry applications.

· Manage and maintain the fee earners' diaries. Make appointments, book meeting rooms and general diary management.

· Work as part of the team and assist other secretaries during busy times and to provide cover for absent colleagues.

· Assist with business development and marketing initiatives where required.

· To complete forms, photocopying, collate papers and bind documents as required.

· Ad hoc typing duties and any general administrative support as required.

· Preparing Bundles

Skills, experience and attributes

· Experience in property department is essential.

· Experience of contentious /non-contentious essential

· Minimum typing speed of 50 wpm

· Advanced Microsoft Word.

· Experience with document management systems and billing packages.

· Excellent client service standards.

· Ability to prioritise

· Ability to problem solve and use initiative

Software used

· Bighand Dictation

· I-manage - Filesite

· Microsoft Office 2010

· Aderant Legal Software