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French Speaking EA/PA - West End

  • Location: London
  • Sector: Secretarial
  • Salary: £45000 - £48000 per annum + plus excellent benefits and bonus
  • Job type: Permanent
  • Date posted: 14/11/2017
  • Job reference: MM - 4622

Highly successful and well reputable private equity firm based in the West End is looking for an experienced French speaking EA/PA to provide support a busy MD and two professionals. The ideal candidate will have previously worked for either a large corporate organisation or a bank. This is a varied and interesting role serving as the professional's point and strategic partner, acting on his/her behalf on business and private matters as required. If you are looking to work in an aesthetically pleasing environment with a real family feel to the company, then this role and organisation maybe the one for you!

Duties will include:

  • Manage complex business and personal calendars with little or no input from the professionals - receive and vet invites and organize and prioritize meetings, both internally and externally, with multiple constituents, considering the logistics, technology and materials
  • Proactively assist professional in staying on time
  • Managing inbox
  • Answer and screen all telephone calls promptly
  • Manage complex international and domestic travel arrangements, often with little advance warning; adjust travel to frequent schedule changes due to work, weather and/or other events.
  • Process expenses
  • Setting up video and telephone conference calls
  • Maintain accurate contact lists and associated mailing lists
  • Moderate and participate in bi-monthly staff meetings
  • Serve as Proxy to pre-clear trades and to pre-clear gifts and entertainment through the Firm's compliance system
  • Support professional in their non-profit roles (e.g., fundraising campaigns, event invites and logistics, board and committee meeting attendance, etc.)
  • Ad-hoc presentation work
  • Handle designated projects. Examples of assignments include:
  • Plan conferences, events and dinners, both internal and offsite, with ownership of invites, budget, venue and logistics
  • Support document repositories and collection in connection with legal and compliance requirements
  • Maintain oversight of Firm intranet content and determine appropriate updates
  • May include supervision, coordination, mentoring and training of additional staff
  • Maintain oversight of Firm intranet content and determine appropriate updates
  • May include supervision, coordination, mentoring and training of additional staffSkills and experience required:
    • Proven steady track record of supporting senior management level.
    • Fluent in both French and English - both written and oral
    • Advanced Microsoft Office skills - Outlook and Word, PowerPoint
    • Ability to work with highly confidential information
    • Excellent communication and interpersonal skills - poised, polished and articulate
    • Work with discretion and diplomacy
    • Handle multiple priorities simultaneously, with quality results
    • Excellent organisational skills; impeccable attention to detail
    • Resourceful, proactive approach - ability to stay one step ahead
    • Work within tight deadlines
    • Demonstrated ability to function as a strategic partner, while remaining professional under pressure; quality decision making and problem solving skills are key
    • Adaptable, flexible, dependable and accountable
    • Be supportive to the wider administrative team

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