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Executive Assistant and Office/Facilities Manager

  • Location: London
  • Sector: Secretarial
  • Salary: £45000 - £60000 per annum
  • Job type: Permanent
  • Date posted: 31/10/2019
  • Job reference: AL2013/TSC

Executive Assistant and Office/Facilities Manager - Start-Up Cybersecurity Firm

Mayfair, London

Salary range - £45,000 - £60,000 per annum

Permanent - Full Time

Position Overview:

A dynamic, rapidly expanding and VC backed Cybersecurity company are recruiting an EA and Office/Facilities Manager to provide comprehensive executive business support to the President and taking full ownership of implementing office and facilities management processes. The working hours will be Monday-Friday, 09:00-18:00.

Executive Assistant duties:

  • Extensive diary & inbox management
  • Direct client and Investor liaison
  • Producing high level international travel itineraries working across multiple time zones (EMEA)
  • Board level assistance
  • Organising investor updates & boards
  • Scheduling of Board meetings and preparation of materials.

Office and Facilities Management duties:

  • Managing supplier contracts e.g. cleaning, A/C, stationery, food supplies
  • Managing day-to-day IT, AV, telephone and photocopier requirements e.g. set up of new starters with equipment, liaising with the company Head of IT and outsourced IT supplier, ordering photocopier supplies
  • Managing the key company insurance policies, to answer basic queries for tenders and staff enquiries, to liaise with brokers as needed
  • Ensuring all company policies are up to date and reviewed in a timely way (H&S, equalities, environment, etc.)

Key criteria:

  • Proven experience working as an Executive Assistant and Office Manager within a fast paced professional environment
  • Proven experience in office and facilities management
  • Excellent communication and organisational skills
  • Keen interest in working within a dynamic, fast paced start-up environment

Please send your CV for immediate consideration.

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