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Assistant Company Secretary (AIM Listed Firm)

  • Location: Gatwick, West Sussex
  • Sector: Compliance
  • Salary: £50000 - £60000 per annum
  • Job type: Permanent
  • Date posted: 01/09/2018
  • Job reference: 30809
This vacancy has now expired.


An AIM listed international group is looking to recruit an Assistant Company Secretary to provide support to the Group Company Secretary and Board of Directors. Responsibilities include Board support, corporate governance and subsidiary compliance for approx. 100 subsidiaries (UK and international).

This Permanent / full-time role is based at the group's collegiate head office


The Assistant Company Secretary must have a sound understanding of UK compliance requirements, excellent attention to detail and be willing to work flexibly as part of a small head office team. Good communication skills are essential, liaising with colleagues and advisers in different disciplines and locations. They must develop good working relationships with the Group Company Secretary, legal, compliance and accounting teams, the operating companies and advisers. Good organisation skills are required. Whilst not essential, the ideal candidate would have experience in a listed environment. Associate or Fellow of the Chartered Institute of Secretaries and Administrators would be an advantage as well as a working knowledge of Blueprint OneWorld and ChartIt. Proficiency in Microsoft applications such as Word, Excel and Outlook

Plc duties

Providing support to the Group Company Secretary and Board of Directors Planning and preparation for board meetings - board calendar, agendas, collation and circulation of board papersBoard and committee meetings - attendance and minute taking, record of matters arising and filing of paperworkReport and Accounts - drafting corporate governance sections and provision and verification of information; managing process with printers and registrarAnnual General Meeting - documentation, planning and organisation, dividend and post event filingsCorporate governance - advice and technical updates; compliance with code and related disclosuresAnnual disclosures - director's emoluments, conflicts of interest, related party transactionsEmployee share dealing - closes periods, monitor share dealingWebsite - maintenance and update of website information including Rule 26 and corporate governance disclosures

Subsidiary companies (UK and overseas) duties

Statutory registers and filings (UK) - maintenance of registers, audit of information and filing of statutory forms Statutory registers and filings (international) - maintenance of registers, audit of information and assistance with and monitoring of local compliance filings Annual Accounts and associated matters - review, formalities in relation to auditors/exemptions/approvals, filing Director and shareholder changes - co-ordination of documents and filingsDividends - document preparation and managementEntity management - new company formations, name changes, dissolutions and structure chartsNotarisation, apostilling and legalisation - manage process for documents

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