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Administrative Assistant to Company Secretary

  • Location: City of London, London
  • Sector: Secretarial
  • Salary: £90.00 - £120 per day
  • Job type: Contract/Interim/Temporary
  • Date posted: 05/04/2018
  • Job reference: MM - 4464
This vacancy has now expired.

Immediate Start - minimum period 6 months - potentially rolling contract

My client who is one of the world's leading investment managers based in the heart of the City is looking for second jobber who is eager to develop and enhance their skills working for this prestigious company. Reporting to the head of the department, you will be assisting the assist Company Secretarial function but also will undertake some marketing tasks. This is a varied role would require someone who can assist with co sec, marketing and strategy/research.

Duties will include:

Company Secretariat

  • ATT Issuance
  • Organising directors courses
  • Director questionnaire in Diligent
  • Keeping procedure up to date
  • Helping with annual report and interim reporting process

o Directors Interests

o Producing RNS announcement

o Reaching out to Companies to secure imagery.

  • Helping Co Sec with Board Packs and Diligent:
  • Building skeleton board packs in Diligent (including Infrastructure debt)
  • Fund Manager's report

o ATT Proxy Voting Analysis

o Merchants Directors Fee Review Update

o Peer group analysis

  • Email organisation/ assisting with shareholder inbox and replying to basic queries.
  • Include the person in the regulatory updates as we've got the new governance code coming up as well as GDPR


  • Coordinating and distributing Factsheets
  • Helping Investment Managers with Presentations/ other doc and working with compliance for sign-off
  • Bible Maintenance
  • YouTube
  • Websites Updates
  • Inventory of marketing cupboard
  • Organising the Investor Forum
  • Team Meetings Prep and Event organising (seminars/Dinner) + Christmas team party planner (very important!)

Other admin duties

  • Strategy Research (Melissa)
  • Ad hoc projects
  • Corporate calendar up to date
  • Database EU-PDB Maintenance & Updating
  • General Filing (Soft and hard copies)
  • Expenses (concur)

Who we work with

Other Clients